Security and Zoning changes updated in April Meeting

News
Gilmer BOE 2019

ELLIJAY, Ga. – For months now, the Gilmer County Board of Education has been pushing to inform and prepare citizens for coming changes to the Gilmer County School System. This month was no different during their work session as the Board is moving further with security upgrades and coming to a close on bus routes and school preferences for families.

School Superintendent Dr. Shanna Downs shared that the school system is altering their plans for the Centegix Security Systems’ “Crisis Alert System” that is being integrated in each school except Ellijay Primary and Gilmer Middle. Therein lies the change as Downs said they are going to go ahead and put the security systems into these last two schools as they prepare to change Gilmer Middle School to the College and Career Academy.

As for Ellijay Primary, the Board still plans to build the new Clear Creek Elementary School and move the security system there when built. Downs said the modular nature of the system will make it easy to move. She also added that they wanted to get the systems in while they had the state grant to help with the costs.

While the contract did come under scrutiny at one point, the installation has continued and Centegix currently has the hardware in all the schools and is now working on the network and inclusion into the current schools’ systems like intercoms.

As they move forward with the building of the new school and changing the school pathway of students from Kindergarten to 12th Grade, the Board recently approved new districts in the county. Along with the districts came the option for parents to enter a “school zone preference,” option to attend a different school with the parents providing drop-off and pick-up. Downs announced in Monday’s meeting that the application for this program is coming to a close on April 30, 2019.

She stated in the meeting that many families have already applied for the preference saying, “So far, we have had a tremendous amount of participation in that. As of this morning, we have 175 entries, and some of those entries have two or more children.”

However, simply applying does not guarantee acceptance as Downs further stated that system administrators will not even look at the applications until they have all been collected and the application window ends. While she did say she thinks the system will be able to accommodate most of the applications, they won’t know trends or finalized numbers until they go through the applications.

It is the Board’s intention to assign certain buses to each school to both increase a driver’s familiarity and connections in that school as well as lowering bus travel times as they would not need to travel across town to each school and to other elementary school districts. This would still leave Clear Creek Middle School and Gilmer High School routes spread across the county. Wilkes noted the possible issues coming from the need to keep elementary age children seated for more than two hours on a bus that will be alleviated with these new bus routes.

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Tabor House questions linger in joint meeting

News

ELLIJAY, Ga. – With new issues arising, the Gilmer County Building Authority and Board of Commissioners came together this week to discuss those issues and possible paths forward.

The Tabor House is facing needs for repairs for the roof, materials to install a new handicap access ramp, a renewal of the termite treatment, repairs for the electrical panel, and dehumidifiers for the museum artifacts and displays.

The roof alone has estimates of close to $12,000 for repairs. While estimates for the humidifiers were noted in the meeting at $900, discussion also noted that the Historical Society could also look at cheaper alternatives buying and installing the devices themselves. However, adding humidifiers wouldn’t matter as Gilmer County Commission Chairman Charlie Paris pointed out that any humidifiers would still need a full replacement of the buildings electrical panel.

While insurance would cover most of the repairs for the roof, Maintenance Department Head D.J. Spagnola said he was unsure how much would be needed. He noted that the joists that the metal roof sits on are not two-by-fours, but instead boards made from slices of trees, unprocessed and untreated. His worry is that these may need replacing and the insurance would likely not cover their replacement.

Ultimately, Dallas Miller, both a Post Commissioner and member of the Building Authority, suggested that the Board of Commissioners fund the repairs for structural needs, the roof and electrical panel, but not fund the humidifiers as they are only needed to protect the items inside the building owned by the Historical Society.

Joene DePlancke also asked if the county ultimately wanted to keep the Tabor House as much of the upgrades and replacements could be let go if the county is not going to keep it. However, the discussion was quickly stopped before an answer could be given as Miller said, “Joene, I think that’s a discussion for executive session.”

By meetings end, the agreement came to deal with the roof, either a ramp or stairs outside, and the electrical panel for now. While the board is still looking into the possibility of the other repairs pending a final decision to keep the Tabor House or not.

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Fire Department Budget Amendments changes priorities

News

ELLIJAY, Ga. – The Gilmer County Fire Department is continuing with changes to budget recommendations since last October.

While discussions at that time had former Public Safety Director Tony Pritchett prioritizing a pumper truck higher on the list, the new Public Safety Director Keith Kucera, along with Fire Chief Daniel Kaufman, have urged the Commissioners to reconsider this budget priority.

Instead of the truck, Kucera and Kaufman are asking the Board of Commissioners (BOC) to prioritize the upgrading and replacement of older turnout gear for firefighters. The new gear will be funded from the same money that was set for the truck. However, Board of Commissioner Chairman Charlie Paris states that there is expected to be a difference in the financial allocations. Therefore, an amendment will be needed.

With 30 complete sets of gear, three vendors have been looked at. The cheapest vendor offers Lion Brand gear at $61,705.50.

The department is also looking to replace 28 air packs for the firefighters to transition from 2216 PSI to 4500 PSI. Kaufman said this allows longer work times on scene as well as better compatibility with Ellijay’s Fire Department.

The estimates for the 28 air packs with spare masks and cylinders, along with extras like voice amplifiers and larger batteries, totaled $215,740, according to Kaufman who spoke during the BOC April Meeting.

Kaufman went on to say that the Fire Department wants to get to a point where they may rotate this gear among volunteer stations or other places of need. With this, the department would potentially only be looking to buy ten sets every 3 years instead of making large purchases like they are looking at now.

Additionally, the county Fire Department’s ladder truck failed an inspection with an issue in the turntable at the base of the ladder that allows it to rotate. Kucera stated the truck is from 1986 and it has just “failed over time.”

Due to the age of the truck, Kucera said there is a sole source bid situation for repairs. That bid came in at $39,150. Paris questioned what the cost of replacing the truck completely could total. Kucera and Kaufman both said it would be around $500,000.

While the Commissioners agreed on the severity of the need, allowing Paris and Chief Financial Officer Sandi Holden to look deeper into the budget and find the difference between the originally budgeted pumper truck and the need for the gear, air packs, and ladder truck repair.

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An Inside Look at the Gilmer County Library

Business, Community

BKP and Gilmer Librarian and Branch Manager Heath Lee take a tour of the Gilmer County Library and the newly renovated basement.

GHS Threats see arrest

News

ELLIJAY, Ga. – Reports are coming in after school today as a student began threatening Gilmer High School.

According to confirmation from the Gilmer School System, a parent reported the threats to administrators who promptly contacted authorities.

The Gilmer County Sheriff’s Office quickly investigated and arrested the individual. Additionally, the Sheriff’s Office will also have extra staff monitoring the High School on Wednesday, March 27.

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Calendar decided in March BOE

Bobcat's Corner, News

ELLIJAY, Ga. – Gilmer County’s School System is ready for the 2019-20 school year as it ended one of the longest processes it undergoes in preparation: the system calendar.

As with every year, the school calendars have been prepared by each school and put to vote from the public as a whole to decide the actual school calendar. This year, Gilmer Middle School’s proposed calendar won the vote with 49.8 percent of the total 1,725 votes cast.

GMS has actually had the winning calendar for the second year in a row now. Based on the traditional 180 days for students, the calendar will serve as the basic skeleton for all school activities and functions.

Calendar 1 from Gilmer High School’s Calendar received 10.6 percent of the vote.

Calendar two from Ellijay Primary School received 17.97 percent of the vote.

Calendar three from Clear Creek Middle School received 7.3 percent of the vote.

Calendar five from Ellijay Elementary School received 3.36percent of the vote.

Calendar six from Mountain View Elementary received 11.3 percent of the vote.

The calendar is as follows:

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Ethics and Security questioned in Gilmer Administration

News

ELLIJAY, Ga. – Citizens are questioning the Gilmer County Board of Education this week after reports have surfaced of the involvement of and connections between the school systems Superintendent, Dr. Shanna Downs, and her husband’s, Jeff Downs, career in a company that the school is now engaging to install a security system in the schools.

Jeff Downs

Jeff Downs,  Senior Vice President of Sales

While allegations pointed that Shanna Downs financially benefited from this contract between the school and the company known as Centegix, where sources say Jeff Downs serves and Senior Vice President of Sales.

FYN looked deeper into the contract and Request for Proposals (RFP) process that was headed up by Gilmer Schools Director of Technology John Call. According to hid RFP listed, the criteria of the RFP included:

1. Bidder’s total proposed price
2. Product quality/appropriateness/compatibility/performance
3. Bidder’s qualifications/experience
4. Bidder’s ability to provide support/service
5. Bidder’s warranty/maintenance
6. Proposed product meeting the district’s present needs as well as future needs through
enhancements and upgrades.

Call headed the reviews and RFP process, according to Downs, who said, “When I realized that my husband would likely accept a position with Centegix in November,  I notified the board and I placed our technology director, John Call, in charge of the competitive bidding process for the security system.  I asked that I be left completely out of the process.”

Downs further stated that Call and Stuart Sheriff, Assistant Superintendent, contacted Harbin, Hartley and Hawkins Attorneys at Law on November 12 for legal advice. As they saw no problem after Downs recusal, Downs says she informed the Board of her husband’s potential future employment with Centegix.  She says, “Mr. Call assembled a committee of building level administrators to review and score the responses to the Request for Proposals (RFPs).   Details of that process can be found in our board minutes from December 13, 2018.  Until that process was complete, I stayed unaware of the selection of the product.”

Gilmer County Schools Superintendent Dr. Shanna Downs

Downs made one further note on her husband’s involvement saying, “My husband began work with Centegix on December 3rd and will not make any commission off of the purchase.”

The RFP continued under Call and received two proposals, one from Centegix and one from ETC in Ellijay. When questioned as to why only two proposals were received, Call noted that other companies did inquire about the RFP, but never submitted a proposal. Without an official submittal, there is no record of these inquiries and their company’s interests in the request.
The RFP advertisement did reach statewide as Call publicized the request in not only the school’s website, but on the state procurement website as well. According to the Georgia Procurement Registry, they directly emailed 231 contacts over 122 companies about the RFP while also being searchable to any vendors accessing the website.
Call further stated that the full product and network that Centegix offered isn’t easily found in other places. He indicated that Centegix, LLC, together with its parent, 34ED, LLC, and affiliates Kloud-12 and Dooley Education Solutions, has done something that many companies are just beginning to get into.
It isn’t so much any individual technology they have that others don’t, according to Call, but rather the way they “marry the technology together.”
Centegix’s proposal offered an alert button system alongside classroom camera systems that operates on a singular network incorporating a campus-wide CrisisAlert System, classroom cameras, and classroom educational video capabilities. It also provides exact location information through ID Badges that hold the alert button system with configurable presses to notify emergencies on two levels, campus-wide emergencies and local individualized incidents.
ETC’s proposal offered Camera system integration and wearable IneractWear control buttons to initiate camera recording and notifications to administrators for incidents or sever emergencies requiring 911 intervention.
According to Call’s recorded scoresheets filed with Gilmer Schools, the difference between the two proposals came down to only $10,698. However, with a full 1.742 points difference, the scoring was based on the six criteria of the RFP noted earlier.
FYN has also received the individual scorecards of each of the six people on the committee to judge the RFP responses, including Ashley CoatesTiffany Boyette,  Stephanie BurnetteNicole Pike John Call, and  James Jones.
With the final vote having been taken for the security proposals in December, Call presented these results to the Board who accepted Centegix’s proposal and are already well into the installation process in every school except Gilmer Middle School and a partial install in Ellijay Primary.
The school system has decided to move forward with installing the CrisisAlert system buttons as they attach easliy to the drop ceilings and operate on battery. With the ease of removal and moving the system, they intend to transfer this system to the Clear Creek Elementary School when constructed.

Centegix Proposal:

ETC Proposal:

ETC – Alert System – RFP – Additional InformationETC – Alert System – RFP – Additional Information

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Community Coaches policy revision draws attention from athletics leaders

News
Gilmer BOE 2019

ELLIJAY, Ga. – Two coaches spoke during the Gilmer Board of Education’s (BOE) Public Comments this week on a policy change close to approval.

The item is in its second reading this month for the BOE and is set for the vote on Thursday, March 21, 2019. The contention on the policy comes with changes to Community Coaches. The policy, IDFC Community Coaches, is seeing changes in requirements, pay, and eligibility for those wishing to serve, as noticed by the strikes and bold print in the policy. Those who spoke had each had one issue in common, though. The pay limit on community coaches, “lay coaches” as they are also called.

First to speak, Softball Coach Kim Charles addressed the board saying that as a head coach, she had always wanted to make the major decisions for her team. She felt that the revision was restrictive to the teams who use lay coaches more. She advocated for these coaches calling them “great people” and “very involved in the community.” She went further saying she wanted to remain loyal to these lay coaches who have and will serve in sports programs to the benefit of the students involved.

Former Head Softball Coach, Kim Charles speaks to Board of Education about a policy revision on community coaching.

Former Head Softball Coach, Kim Charles speaks to Board of Education about a policy revision on community coaching.

Charles said she didn’t want this to be a cut to current coaches, turning into a force to drive off those who have volunteered loyally over the years. She said they are the ones who have tried so hard to build and improve the kids when the head coaches need help. These coaches, said Charles, have proven themselves in their areas. She also pointed out that several of the sports that have seen success over the years have had long years of the same lay coaches, providing the stability needed to foster that kind of success.

Second to speak, Track Coach Josh Snider echoed the feelings that restricting and limiting the community coaches of the county would only detriment the sports and those students involved. He noted that the track programs work with three lay coaches and go through certifications at their own costs to become certified for their positions. The revisions in this policy also require GHSA community coach training and a rules clinic and assessment to become certified to coach their desired sport.

Snider also commented that he wanted to add to the policy that community coaches might also have their past experience in the sport with Gilmer Schools under consideration when they apply. When this is considered, Snider noted you might have a coach who meets the requirements but didn’t “mesh well” with the coaching staff or students in that sport.

He further agreed with the sentiments spoken by Charles as he noted several sports who are seeing success and past lay coaches who have also been well received and went on to further and enhance their sports and areas.

District Athletic Director Rodney Walker speaks in favor of the policy revisions involving community coaches.

District Athletic Director Rodney Walker speaks in favor of the policy revisions involving community coaches.

The third speaker, District Athletic Director Rodney Walker, began his address quoting a statistic of Gilmer Schools utilizing 75 percent of its coaches as certified staff coaches and 25 percent of them as lay coaches. Walker urged the board to move forward with the revisions. Though he said he had no issue with lay coaches, he noted that having so many puts the county at risk. He said he was thankful that the county had many willing to serve and admitted that there has been success with community coaching. Walker pointed out that the intent isn’t to get rid of lay coaches, instead limiting them in favor of certified personnel.

Walker said, “There’s no way that a guy that goes to college, or a lady goes to college, and they train and they get paid to do this job. And then we’re bringing people off the streets, and they may be good people, they may be great people, great coaches. But they shouldn’t make the same thing as a certified personnel. That’s just not right.” Walker pushed for the limited pay saying that the county needs to hire the best qualified people to teach in the school and be a part of the programs.

Walker also noted accusations that the revisions was put in place to give the football coaches more money. He said they have one coach they hired. He also said they were fortunate enough last year to have hired three coaches that now coach a second sport. He noted that his biggest push was to get coaches who are also in the school teaching. Walker said that these coaches who teach and coach build better relationships saying, “If we can get these people in the building, that’s what I think helps. You can’t tell me it doesn’t help to be able to have them.”

Ultimately, Walker said he is trying to take care of the system, to protect it.

This issue is already in the second reading before the board, meaning that if citizens are wishing to speak at the meeting or weigh in on the subject they must sign up with the Superintendent before Thursday to be allowed to speak at the regular session. Additionally, citizens are encouraged to speak with board-members about how they want their district’s representative to vote.

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