Commissioners pushing for “Fast Answer” in pay raises

News, Opinion

What’s the rush in Gilmer County for Post Commissioner pay raises? As the issue is moving forward in the Board of Commissioners revolves around three post commissioners, new information has drastically changed how the Board as a whole is attempting to achieve the goal of a raise.

Looking back into recent years, the Administrative Wages stood at $20,685 in 2017. It was then raised in 2018 to $21,083, not an uncommon increase as post commissioner positions gain “Cost of Living” adjustments, certification supplements, or longevity increases.

The current Post Commissioners’ base salary is $7,125.38. If the Post Commissioner has completed the Carl Vinson Institute of Government classes, they gain $1,200 in supplement pay. There is also Cost of Living Increases that have been added in recent years as well as a “Longevity Payment” if the Post Commissioner is re-elected. Additionally, health insurance is included.

However, this raise will only increase the Base Pay, everything else is added on after. So it will take what is considered a part-time position as Post Commissioner from $7,125.38 to $14,250.76.

It has been well documented that Post 2 Commissioner Travis Crouch is the one who initiated the conversation about a raise for Post Commissioners. He has said that as he looks at the position on his way out, he did not run for re-election, it is something that he feels should be changed. The final agreed amount seemed to fall at doubling the base pay of the position, from 10% of the chairman’s salary to 20%.

When it was originally brought up, the idea was to handle the change by “home rule.” This means that the Board would change its own charter, and it would hold meetings where citizens could speak and comment on their thoughts about the change. Then the board would approve or not approve the change. If approved, the change would take effect at the next election cycle.

The catch came when County Attorney David Clark informed the Board at a later meeting that such a change would have had to be done before qualifying. This was a time when Crouch said he was unsure if he would run again or not.

This is because if the positions pay changes, it will affect qualifying fees for running in the election for that position. A post commissioner candidate pays 3% of the position’s annual salary as a qualifying fee.

However, since this revelation, the county has not decided to move forward with the change to take effect for the next election cycle. They have instead pushed straight for a local legislation answer to the issue by sending it to Atlanta to be approved by the state in their earl 2019 legislative session.

However, if this happens, it will not only push away the opportunity for a public hearing and opinions by locals on the issue as the county’s charter demands, it will also take immediate effect as soon as the Governor signs the bill. It will also take effect for BOTH post commissioner positions instead of just one.

This means the current Board of Commissioners is attempting to rush ahead with an idea that was only raised a little over a month ago through the fastest option possible instead of following their own charter and their own rules to let the home rule change take effect on the next cycle. Why?

The argument was also made that these people aren’t paying attention to what they make annually, instead running for the benefit of the county. Yet, in their public meetings, Attorney David Clark openly said the pay increase would entice more people and more qualified people to the position as he likened it to that of management of a $20 million company.

Additionally, this raise further seems to be only fueled by the idea that it makes the position more attractive and “worth it” as their is no apparent changes in the responsibilities or duties of the Post Commissioner.

Is that a good reason to raise the position’s pay? That is for citizens to decide instead of state legislators.

If this is sent to the state legislation instead of handled at the county level, it also introduces a fault in the law of the county. As it is stated that a candidate should pay 3% of the Post Commissioner annual salary as a qualifying fee. Changing through state legislation puts these people outside of the county’s law as they did not pay the expected 3%.

Yes the Post 1 Commissioner (Dallas Miller) has spent close to two years in the position being paid what he qualified for with the 3%, but the Post 2 Commissioner Elect (Karleen Ferguson) will likely only spend 6 months in office before her salary doubles. The “6 months” comes from estimations from county officials that the Governor may not even sign the bill, if approved, until June or July. Regardless, that is a Post 2 Commissioner spending the vast majority of her term at double the salary that she “qualified” for.

Put aside the people, put aside the question of if the raise should happen or not. The real question is why the Board is so bent on pushing this change through as fast as possible.

Breaking down the options is easy.

Home Rule requires a time frame before qualifying, requires all advertisements and public hearings necessary for changing the county’s charter, and doesn’t take effect until the position is up for election again.

Local Legislation is done in the next three months, is only required to spread the information of the change through state level requirements, and takes effects for all parties immediately.

The moral question at hand is not whether the Post Commissioners deserve a raise, many past Post Commissioners have openly stated that the job is not worth the pay. The question is simple, “WHY THE RUSH?”

Why does the Board not move forward with a suggested change to its charter or ordinances as it should, and as it has with many of its other changes including the River Regulations, Land Ordinance changes, and even its annual budgets.

Why the rush?

BOC splits vote to advertise budget

News, Police & Government

ELLIJAY, Ga. – Splitting the board in two, the final vote after months of work came down 2-1 for approving the advertisement of the Gilmer County Budget.

The $21,711,407 budget is in the advertisement phase right now and available for public comment and perusal. Officially, there will be a Public Hearing the first week in December alongside the Commissioner’s regular meetings.

The county has already waded through several rising issues including a questioned raise for Post Commissioners, questions about elections in the Probate Judge’s Office, and issues with the Hotel/Motel split. They spent another hours-long meeting this month going over one of the two biggest issues, it seems, for this year. Requests in the Capital Budget are being strained and cut. Though these issues have occurred every budget session in recent years, an easier balanced Maintenance & Operations Budget (M&O) has drawn the extra attention to these needs.

Some of the more extreme cuts focused on the larger budget departments and offices like the Sheriff, Road Department, and Fire/EMA.

The road department saw cuts removing the chance for an Asphalt Spreader, a reduction in funding for a new lift station, and two trucks put on lease instead of outright purchases.

Most of the county’s vehicle purchases across departments in the capital budget were either put on lease or straight cut from the budget.

Fire/EMA lost funding for a replacement Rescue truck, EMA Headquarters, and mobile command centers as well as funding for turnout gear for employees. Amid discussions. Post Commissioner Travis Crouch said he had a hard time eliminating funding completely for the gear and was searching for a way to partially fund it over something else.

Gilmer County Commission Chairman Charlie Paris noted to the other board members that it was done on the basis of a verbal priority list that Public Safety Director Tony Pritchett gave to the board during individual sessions.

The M&O portion of the budget saw an increase in ammunition for the Sheriff’s Office, decreases in detention center salary raises (still receiving a slight increase overall), an increase to Road Striping for the Road Department, and an increase in Park & Recreation staffing among other things.

The other of the two major issues the county saw in this budget session was a split in the board on a potential change to Gilmer Chamber funding from the Hotel/Motel Tax. As the county has seen increases to this revenue over the years, a rift began forming as Crouch began questioning the return-on-investment the county is seeing from the ‘Chamber-favorable split.’

In opposition, Paris said he felt the split is justified as it is. Several notes were made by Chamber President Paige Green as well as to the increases of the funding and increases in tourism the county has seen. Though she admitted fault in not living up to agreements made to details and information reported in her quarterly attendance to the commissioner meetings, she felt strongly that decreasing the Chamber’s funding from the Hotel/Motel tax would not only adversely affect the Chamber, but the county as a whole.

Crouch stated in a previous meeting as reported in FYN’s Board Splits on Hotel/Motel article;

Ultimately, Crouch noted that he has enjoyed and appreciated the Chamber’s work. Instead, he noted that as a business owner he agrees, but as a Commissioner, he sees the constant people talking about road conditions and similar needs. He went on to say that the change wasn’t by any means a reflection of a poor job by the Chamber, but rather he felt at a certain point, he was seeing diminishing returns alongside greater needs elsewhere.

As the third member of the board, Post Commissioner Dallas Miller seemed conflicted on the issue at first, agreeing with Crouch’s statements as to the struggling needs in other areas. Miller did state earlier in the meeting, separate from this issue, that he was pleased with what he saw as increased attention to the Road Department in the budget, a cause he has championed in recent years.

Ultimately, considering the Hotel/Motel split and the numerous other portions of the county’s budget. Miller sided with Paris in a 2-1 vote to approve the budget for advertising. However, we do not know for sure if it was the Hotel/Motel split that pushed Crouch to the “no” vote as he declined to comment at this time.

As the budget moves forward, it is now the citizens’ turn to question and comment on the budget in the coming month before the new year. Be sure to check out the full budget before these meetings.

 

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Commissioners getting a raise?

News

ELLIJAY, Ga. – A “hindrance” is how Post 2 Commissioner Travis Crouch described the toll a Post Commissioner takes during their service.

Having served almost four years and stepping down at the end of December, Crouch has led the board’s discussion on Commissioner salaries as he described in October’s meetings how it has affected both his business and life.

Crouch went further to say the increase would help to attract people who would do a good job for the county, noting that his business has been affected by the time he has spent on Post Commissioner duties and has cost him money in the long run.

However, much has changed since he began the conversations earlier this month in budget sessions. The Commissioners are still considering raising the salaries from 10% to 20% of the Chairman’s, effectively doubling the pay. Yet, the county’s attorney, David Clark, informed them during the special session that changing the salary should have been done before qualifying was held for the position.

Discussion continued on the topic despite the setback as the county is moving toward a legislative session answer to the obstacle. Though the board can change the salary prior to qualifying, now, they will seek to have their District Representative and Speaker of the House David Ralston or State Senator Steve Gooch introduce a change the county’s Post Commissioner salaries in the 2019 general assembly.

Clark also noted the last time the Commissioner’s Salary was changed was in 2001. Though all three Commissioners agreed about changing the salaries, moving forward now will also change the discussion since the budget session as if it is done at the legislative level, it will immediately affect Post 1 Commissioner, Dallas Miller.

Clark called the change in salary overdue, not only for the Post Commissioners, but for the entire board. If the board was to change the post Commissioners to 20% and then raise the Chairman’s salary, it would effectively further raise the Post Commissioners as well. Even though it wasn’t further discussed during their meeting, Paris confirmed that it was mentioned in discussions.

However, Paris also said, “I’ve indicated that I’m fine where I am,” adding that he was focused on the Post Commissioners at this time, the Chairman not being the priority of the discussions.

Clark also agreed with the change to 20% as he said it was probably a truth that “for every five days the chairman works, a post probably works one day of that week” through their time spent fielding phone calls and their other responsibilities.

He likened the county to $20 million company saying that in order to seek out those willing to put in the time and effort into managing that, you need to invest in them.

If completed in this manner, it was estimated that this could become active in May.

The board is continuing the discussion on the topic this month and into the November Meeting of the board. Alongside the new information that it would affect Miller as well, it also pushes back the raise for newcomer Karleen Ferguson to May as well, a change from the expected entrance at the new pay scale.

Breaking down the numbers, this change would affect the base salary calculations. According to Paris, his base salary that affects all of this as Chairman is $71,253.78.

Taking that number, the current Post Commissioner Base Salary, before any supplements or bonuses, would be $7,125.38. However, adding the increase would shift this to $14,250.76 annual salary before supplements or bonuses. On top of these, the Post Commissioners are added for costs of living and other certifications.

Chairman Paris officially told FYN that they are would wait until the 2019 session to put this bill forward. They would not be interested in adding it into the November Special Session.

Even with this set in the early 2019 legislative session, it could be only a half-year change as it would not take effect until the Governor signs it. Paris noted this could mean a June or July change.

Additionally, Paris also noted that this is not the first time the county has used this option, having previously changed the coroner’s salary in the same fashion years ago.

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Meetings highlight an unexpected county budget

News, Police & Government

ELLIJAY, Ga. – The Gilmer County Board of Commissioners sat with departments and offices alike this month to look at proposed budgets that will make up the county’s finances in 2019.

At this time, these are all proposed budgets from the Department Heads and Elected Officials. This means that the county’s coming meetings on Tuesday, October 16, and Wednesday, October 17, will offer discussion as well as an expected Special Called Meeting later in the month to discuss cuts and balancing.

While Gilmer County Commission Chairman Charlie Paris said he wished to look at increases in the department head’s salaries, no concrete number was set yet. Paris had mentioned $3,000 in one meeting, but later said it would be looking at this topic again when he could see a clearer picture of the budget and needs.

Additionally, concerns were raised through several meetings about capital budget requests and constraints on that side of the budget. As struggles continue with employee pay in many departments, the board is looking at a decrease in healthcare costs for the first time in years. As they have finalized numbers on the savings and their impact on the budget, an unexpected event occurred.

According to the county’s current 2019 budget request spreadsheet, they are currently looking at $686,894.42 difference of revenue over expenditures. This difference was discovered after the end of these meetings as the final numbers were calculated.

According to Gilmer County Finance Officer Sandi Holden, a large portion of this revenue over expenditures is made from the Health Insurance savings. However, she did note that the county could still have items come up in the budget as they have only gone through the budget once during these meetings. The county is preparing to revisit these in coming meetings.

Additionally, the difference here is only on the Maintenance & Operations part of the budget. The capital budget is still to be discussed and analyzed in the coming meetings as well.

Holden told FYN she cannot remember, in the eight budgets she has worked on, ever being in the black after the initial meetings.

Each video is logged for individual departments unless multiple departments are under single purviews like Roads and bridges with solid waste under Public Works or Probate and Elections.

 

Animal Shelter

One of the Animal Shelter’s major requests is for a full-time employee at 40 hours/week and a 50 cent rais for two of its current employees. This cost falls under the Maintenance and Operations budget, but in capital requests, the Animal Shelter is looking for a new truck as the shelter’s truck gets excessive use through animal sharing with other states. The large accruement of miles adds extra wear, however, discussion in the budget meeting may have already found a truck to donate in order to cut the capital expense. There is also a request for a storage shed for equipment. This as well may be offset by a request in maintenance for a larger shed, meaning the Animal Shelter may receive their old shed.

 

Board of Commissioners

The Board of Commissioners began speaking in their own meeting as Post Commissioner Travis Crouch brought up a subject concerning his position after he leaves. Expressing feelings that the Post Commissioners should receive more pay for the work and effort they put into the county, Crouch suggested an increase in salary. Currently, the Post Commissioners receive a salary of 10% of what the Commission Chairman is paid. The suggestion in the meeting was to raise this to 20%. However, Crouch would receive none of this increase as not only will he not be in office in 2019, a Post Commissioner cannot take advantage of the raise until a new post commissioner is elected or the current one is reelected. While this does mean an increase for the coming Post Commissioner Karleen Ferguson, it also means that Post Commissioner Dallas Miller will not receive a raise in salary until his post’s next election cycle if re-elected.

Another major item on the Commissioner’s budget is funding for the recently reinvigorated push for dynamic welcome signage at the county line. It was reintroduced into discussion last month as citizens pushed for the county’s help in acquiring state recognition as the Wrestling Capital of Georgia. The commissioner’s decided to go further and incorporate the two state-capital recognitions the county has already received, Apple Capital and Mountain Biking Capital, and consider building a better county sign at the border welcoming travelers to the county and providing quick information about current events.

 

Chamber

With updates to the Chamber’s coming Welcome Center on the square in downtown Ellijay, the Gilmer Chamber is looking at funding strains across the organization as discussion arose about changing the split in Hotel/Motel Tax (see Board splits on Hotel/Motel). Discussion included changing the split from 70/30 to 60/40, still in the Chamber’s favor. Chamber President/CEO Paige Green disagreed, calling the change a short-term answer with long-term detriment. While officially, the split has not been renegotiated, discussion continued about the expectations for Chamber Reports and duties in the future. Additionally, Paris also disagreed with changing the split. Miller did not indicate a leaning to either side saying that he would look at it if the budget demanded it.

 

Clerk of Court

The Clerk of Court’s office saw a $9,000 increase in supplies requests over last year’s budget due to increases in mandatory e-filings. However, the board is considering moving this to capital expenses as much of the need is for new computer equipment for the office.

There is also a $20,000 increase over this year’s budget as the office has lost three people in the last year with only two being replaced. Believing they are going to need to replace the third person as well now, they noted this as the major reason for the increase.

 

Code & Regulations

Like most of the departments, requests for salary and wages increases for the department were forefront. Again, the commissioners noted they are looking to offset this in Health insurance savings, but are waiting to see final numbers on the savings and budgets before final adoption.

 

District Attorney

The Appalachian Judicial Circuit is looking at a $150,000 budget increase next year as they add another administrative position to the office. Also in wages, the office is looking to add a 5% increase to “spacer” positions in the office. Spacer positions are classified as state employees and get benefits from the state. Their pay, however, ultimately comes from the county as the state pays them and the county reimburses the state.

In capital expenditures, the District Attorney’s office is looking to change audio/visual networks in the county’s courtrooms. District Attorney Alison Sosebee noted this is a need throughout the circuit. The request is to install the network instead of the current system of wheeling a single cart used for tv and audio evidence to the different courtrooms. The new system would individually upgrade all but one of the county’s courtrooms.

 

Extension Agency

The county has indicated its intentions to move the offices of the Extension Agency into another location as they are looking to sell the building and land that the current office sits on. Noting continuing maintenance costs and issues, they spoke about possible locations and needs that the agency could be interested in. They are also looking at increasing education/training expenses and travel as classes are coming in Columbus, Ohio.

 

Fire/EMA

With expected continuations in overtime and education/training, rises in related expenses came from the Fire/EMA Department. But the major issue with the department in 2019 lies in the capital budget as vehicles and equipment are in need of replacing.

Pressing the highest priority in ambulances, the department noted that emergency calls have been increasing in 2018 alongside the continuing transport calls from the Piedmont Emergency Department in Ellijay. Capital expenses continue to include a 2,000-gallon pumper truck to carry water to areas of the county. Public Safety Director Tony Pritchett spoke to the board saying that several areas of the unincorporated parts of the county are without fire hydrants. As such, the need for large amounts of water to fight fires is especially important in those situations. Additionally, keeping a maintained and working truck for those areas and ambulance fleet were key factors in ISO safety ratings for the county as well, affecting insurance rates and liability.

Additional needs fell to turnout gear and equipment for the department’s firefighters, a new emergency operations command, and a new mobile command unit for the department.

With so many large expenses, the board has already indicated cuts in the area as they began questioning the department on what it would mean if they only got some of the turnout gear and options on the EOC and training increases as well as partnering with the school system as they have utilized the old Oakland Elementary building for training.

 

 

Health Department

Requests for capital expense could see the Health Department changing its outside areas as concerns were raised over handicap accessibility at the Health Department. They are looking to put in automatic opening doors for handicap access as well as possibly changing the parking lot as to where the handicap parking is in relation to the access ramp.

 

 

Library

The Library has increased its requests over the 2018 budget as they have seen increased traffic in the department. With more people utilizing the library for multiple needs and events, the budget has seen shortfalls this year. Salary increase requests could also see changes in the department alongside concerns over health insurance costs. However, changes to the 2019 budget’s health insurance did offset part of the need.

Talks also arose about a second access point to the library as the basement project will likely begin before the new year. While no set plan was decided, officials are looking at both access for patrons later, but also construction and renovation workers that could spill over into the early part of the year.

 

Maintenance

The board discussed issues with the courthouses capstone discoloration and options for solutions. While the main option included painting the stones, the price quoted at $11,950. Addition issues involved the iron railings in certain areas are beginning to wear down and also need painting, which would increase that cost. An additional $15,000 was requested for replacing the carpet in certain high traffic areas of the courthouse.

The department is also looking for two new additional maintenance workers included in the budget requests.

The major project of upgrading the courtrooms also fell into the capital budget for $195,000 for three courtrooms in the audio/visual systems. Discussions continued about options of maybe upgrading one courtroom at a time. The problem with that option comes with needing to maintain both systems during the years of transition.

 

Parks & Recreation

Concerns over the Parks & Recreations budget also centered on wages with a high point in “mowing season.” While Parks & Recreations Director Kevan White said staffing was adequate, he noted several times employees have hit overtime in high traffic times.

The commissioners are still looking at pool costs and balancing against staying open year round. Separating costs and upgrades for heating the pool and costs for staying open, these will be reimbursed from the community and the clubs supporting the change. This is a new change as the Commissioners looked closer at how to budget for the off-season operations.

Continuing to seek grant funds for upgrades and repairs to areas of the park, the department is continuing its work from this year to change and update the park area.

 

Probate & Elections

Like most departments, Probate Judge Scott Chastain said one of the office’s largest problems is fighting against the loss of staff. As he requests a 50 cent raise for most clerks, he is also looking for a larger raise for an appointed Chief Clerk who would fill in for the Judge in days where he may be out of the office for training courses or other responsibilities that may take him from the office. Chastain told the board that this position would cover only for administrative duties and signatures, he or she would not be able to do anything in the courtroom or handle those types of responsibilities.

Another increase in the requested budget fell into travel expenses as he would want his chief clerk to attend certain training sessions in the next year to experience some of the training he sees for the possibility of her filling in for those administrative duties. Clerks in the office are also gaining state certifications, this could include an award ceremony for those who gain the certification, a ceremony Chastain wants to send those clerks to as a reward for their work.

Additionally, the office could be looking for a conversation about separating the elections from the Probate Office. Chastain asserted that this was just a conversation at this point as he wanted to explore the option with the commissioners, an option that he says the majority of counties in the state have already done.

 

Public Works

Increases are set to come to the Public Works office as the board is attempting to respond to continuing citizen concerns by adding 8 positions back to the Road Department. Paris has noted over recent years that these positions are being added “back” to the department as it is still understaffed compared to what it was before the recession. As the board increases efforts in the department to better handle the large mileage of roads in the county, they are still raising concerns about the increasing costs of materials each year. Stone and asphalt are two major needs in the road department, both have seen major increases over recent years.

Public Works Director Jim Smith also noted that even with the increase in staff, he still expects to have to shift workers around and pull from certain crews for major projects like the annual LMIG paving. He also noted an increasing need to continue replacing equipment across his departments like the aging asphalt spreader.

Some increases are being mirrored into the revenue side as well as slight increases are being planned in the solid waste department based on trends in past years. Planning for these increases helps offset some costs, but major projects are also coming with issues that Smith is reporting for the solid waste department’s scales and lift stations. Discussions have already begun about prioritizing these capital expense needs over and above the Maintenance and Operations Budget.

 

 

Registrar’s Office

Another increase in salary and wages, the Registrar’s office is tracing increases in workload back to state-mandated changes that are registering massive numbers of people to vote as they apply for driver’s licenses. This program is also registering numerous people who are not allowed to vote or already registered to vote. The added work hits the Registrar’s Office as they are having to find these duplicate registrations and combine them as well as finding registrations that must be deleted felons not allowed to vote.

Especially during major elections, the department is reporting that they cannot operate further without a full-time employee set to operate every day alongside the part-timers.

 

Whitepath Golf Course

Capital projects like a new water well and a pavilion sit on the golf course’s budget for the coming year. Increasing the appeal and accessibility to drinkable water on the course aren’t even the largest items. Efforts are continuing to update the course as it draws closer than ever to becoming self-sufficient. This has been a major desire of the commissioners in the last four years.

In 2019, the budget requests are so close, around a $22,000 difference, the commissioners are looking at minor budget changes to connect the small gap. With confidence that the goal could be reached, they pushed forward in discussions and capital needs. However, Paris cautioned the board saying that if they pushed too hard to balance this budget, they could get unrealistic numbers.

The course is also requesting capital funds for newer Golf Carts, a range picker for the driving range, and a security gate at the maintenance area for those golf carts. An option was put forth to split the costs of the security gate over two budgets, but nothing has been set yet.

 

With the Commissioners set to discuss and balance the budget in the coming weeks, the have the finalized budget requests as a starting point moving into these discussions. Make sure to check out both the 2019 Requested Budget and the current 2018 Budget in preparation for this week’s meetings.

 

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Board splits on Hotel/Motel

News, Police & Government

ELLIJAY, Ga. – The Gilmer County Board of Commissioners split their opinions on an idea to alter the Chamber and County sharing of the Hotel/Motel tax during budget sessions this year.

Brought up during the Chamber’s meeting with the board by Post 2 Commissioner Travis Crouch, the two entities delved into what it would mean to possibly shift the current 70/30 split to increase funding for the county as well as a boost in their own ambitions for increasing tourism and county draw.

Crouch mentioned only shifting it by 10% to a 60/40 split in the Chamber’s favor. Among several ideas, the county’s recent agreement and push for better signage at the county line arose. The idea resurfaced after a recent push from citizens to claim Gilmer as the Wrestling Capital of Georgia. The county is actively seeking funding sources for the project. However, the idea of funding it through the capital budget seems less likely as the budget meetings revealed at least two departments whose request could consume the entire budget on their own.

As members of the chamber were present at the meeting, the consistent report was overwhelming support and praise for what the Chamber has accomplished saying, “I love the Chamber, they are so engaged with my needs.”

Ultimately, Crouch noted that he has enjoyed and appreciated the Chamber’s work. Instead, he noted that as a business owner he agrees, but as a Commissioner, he sees the constant people talking about road conditions and similar needs. He went on to say that the change wasn’t by any means a reflection of a poor job by the Chamber, but rather he felt at a certain point, he was seeing diminishing returns alongside greater needs elsewhere.

Commission Chairman Charlie Paris disagreed with the idea saying, “My concern would be that we are talking about putting ourselves in a difficult situation in the future to have a better situation in the immediate. I think we have got to look at it long term.”

He went on to add later that he knows the county isn’t where it needs to be on roads. He related a story when he was tasked to go out to the road department and take pictures of junk equipment to be sold off or moved for disposal. Paris said, “When I got back into our meeting and I was showing the pictures, Jim Smith just about had a stroke because ‘No we use that. We use that. We use that.’ That’s what they had to work with.”

Chamber President/CEO Paige Green

Chamber President/CEO Paige Green

Paris noted that the last four years have seen increases from a 16 person crew to 22 people. He noted the equipment replacements including dump trucks, bulldozer, paving roller, road sweeper, and an equipment shed to prolong the life of that equipment. He made a point to note the progress the road department has made saying that the Road Department is continuing along the path of improvement. He said they will continue needing to reverse the department’s neglect for years to come, it can’t be solved in a single year.

Chamber President and CEO Paige Green noted that she expects a plateau at some point. While she agreed with the ideas like gateway signage and organic growth from the county’s location. She added that she understood the “tough decisions” that the board makes, but the hotel/motel money reinvested in an appropriate way would be the long-term solution as opposed to the short-term solution of decreasing funding.

Post 1 Commissioner Dallas Miller also commented saying he would look at the number if the budget absolutely demanded it.

However, as of now, no changes have been made in the proposed budgets split. The Commissioners still have their October 16 work session and October 17 regular session as well as expected special called meetings before the budget is balanced.

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Finance decisions dominate BOE’s July Meeting

News

ELLIJAY, GA. – Casting the final vote for the coming ESPLOST, alongside votes on bids and lunch prices, set the theme for the Board of Education’s last regular meeting before school starts back.

As previously reported in last week’s BOE to call for an ESPLOST Election, the survey results were provided to board member along with the choices for the final item on the list of projects. While Gilmer County Charter Schools Superintendent Dr. Shanna Downs reiterated that the priorities of the new ESPLOST will remain with the continuing technology, security, safety, and bus purchases, this sets two major projects into Gilmer County’s Educational future.

Those projects take up two of the five items as set on the official ballot question which reads as:

(a) upgrading the technology used to support teaching and learning at all facilities, including the purchase and
installation of computers, laptops, tablets, mobile devices, servers, wiring, wireless antennas, and other technology upgrades with necessary hardware, software, and programs; (b) the acquisition, construction, equipping, and installation of safety and security equipment to improve security in all facilities located within the School District (c) the purchase of new school buses; (d) the acquisition, construction, and equipping of a new elementaryschool to replace the current Ellijay Primary School; and (e) the acquisition, construction, and equipping of a new performing/fine arts center, all in accordance with the facilities plans of the School District…

The official resolution was approved in a 4-1 vote with board member Nick Weaver as the dissenting vote. With earlier disagreements on which final project was to be implemented and the polled decision leaning towards the Performing Arts Center, this vote count was not entirely unexpected as the board’s poll on the project inclusion was a mirror outcome.

Moving forward with the ESPLOST at this point will see the Board of Education formally submitting their Notice of Sales and Use Tax For Educational Purposes Election to Gilmer County Probate Judge Scott Chastain, as Election Superintendent, to have the referendum voted on by the public in the November 2018 elections. Citizens will take this opportunity to voice their opinions on the ESPLOST and decide on the continuing the already in place ESPLOST for another cycle with its new projects.

Financially, the board is estimating $28 million in collections but is aiming high so as not to have an interruption in collections during the cycle.

 

 

 

 

 

 

 

 

Finance discussions continued through the meeting during the board’s nutrition and financial reports. The board voted unanimously to support a recommendation by Director of Nutrition Services Linda Waters to increase staff lunch prices from $3.50 to $3.75 and visitor lunches from $4.00 to $4.25. The quarter increases on each of these follow federal regulations which Waters’ recent changes to menus. She stated in the work session, “By Federal Regulations, we have to charge what it costs us to produce a meal.”

Additionally, the July meeting saw the board vote to approve fuel bids for the year. They awarded Petroleum Traders Corp the bid for diesel and gasoline at $0.0315 over costs of diesel and $0.0196 over costs of gasoline. They also awarded Thomas Oil for Propane at $0.95 per gallon.

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BOE to call for an ESPLOST election

Election, News

ELLIJAY, Ga. – The Gilmer County Board of Education has debated their plans for the future of Gilmer’s ESPLOST. Debating about the final item in plans for construction as well as bonding projects for the coming cycle.

While no official motion could be heard for the item as it was only the Board’s work session, the did take time to debate the issue with one member having to conference call in to join the discussion. Three major points of the plans to continue the county’s ESPLOST into another cycle were agreed to during the meeting.

With the results from the survey put forth by Gilmer County Charter School Superintendent Dr. Shanna Downs, the clear winner within the community became a Performing Arts Center.

Collecting more votes than the other two options combined, the Performing/Fine Arts Center (on GHS Campus) reached 1,069 votes. The multi-use Sports Facility collected 684 votes and the Indoor Swimming Pool collected 282 votes.

Downs presented this information to the Board on Monday, July 17, along with the three options for a final decision by the Board as a whole on which item to add to the ESPLOST referendum.

As the members considered the option, most agreed that they wanted to follow the survey.  Board member Jim Parmer said, “People have had a choice in making a decision and voting. I think we need to be open and transparent if that’s what they want.”

The only member who didn’t agree on the Performing Arts Center was Nick Weaver who said, “There was a lot of money spent the wrong ways before I got here, on the football stadium and everything else, and I think there’s a sports program out there that deserves and earned things and they’ve not gotten anything.”

An informal poll of the board went for the Arts Center with on Weaver as a dissenting vote. However, the final motion and decision will be made on Thursday, July 19, at 6 p.m. during their Regular Session meeting. The final vote will come on a final resolution drafted by the board’s attorney to include this as well as bonding and collection caps.

Those other items were also discussed during the work session as the board will be looking to bond the project for a new Elementary School on the board’s Clear Creek property. The board indicated this project would be bonded while all of the other projects will be done as collections reach the necessary point for them. A maximum bonding of $15 million was placed, but Downs noted they could lower this later if the entire amount was not needed.

The collection cap is an indication of the maximum amount collected by the ESPLOST during its cycle. Downs noted for the board that if they do not meet the maximum collection, there is no penalty, but if they do meet the maximum collection before the end of the cycle, they will be forced to stop collections early. Originally planning on a maximum of $25 million, the board discussion looked at the county’s growth and decided to stretch the maximum collection to $28 million to cover the potential for high growth in the county over the ESPLOST cycle.

As the board put these notes to its lawyer, Attorney Herman Clark, they will be officially looking at their official “Call for Election” on Thursday night to meet an early August deadline to be put on the November ballot for citizens.

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BOE Awarded for second year of Excellence in Financial Audit

News

ELLIJAY, Ga. – The Gilmer County Board of Education has received an award from the Georgia Department of Audits and Accounts for Excellence in its Financial Audit for the second year.

The press release for the award states:

The Gilmer County Board of Education earned the” Award of Distinction for Excellent Financial Reporting ” issued by the Georgia Department of Audits and Accounts for FY 2017. This award was established to recognize excellence in financial reporting and controls. It encourages governmental organizations to go beyond the minimum requirements of generally accepted accounting principles (GAAP) and recognizes individual organizations that are successful in achieving this goal.

Trina Penland, Gilmer BOE Director of Finance

Trina Penland, Gilmer BOE Director of Finance

Though the Board receives the award as the reporting entity, they lay the recognition at the feet of Chief Financial Officer Trina Penland and the finance staff who manage the preparations and reporting for the Board.

According to Mary Dilbeck of the Department of Audits and Accounts, they delivered only 32 of these awards out of the 159 entities they do the audits for, stating the rest are covered by CPA firms. The award showcases a reporting excellence recognized by the state agency. However, it was also noted that many entities pay consulting firms to prepare the financial reports. The Gilmer BOE does not pay an outside firm as Penland and her staff prepares the documents and filings themselves.

This award is presented to organizations that submit quality financial statements and supporting documentation in a timely manner. To receive this award, the organization’s annual financial report must also be free of any significant deficiencies or material weaknesses, comply with all Transparency in Government requirements, and be given an unmodified audit opinion.

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