Security and Zoning changes updated in April Meeting

News
Gilmer BOE 2019

ELLIJAY, Ga. – For months now, the Gilmer County Board of Education has been pushing to inform and prepare citizens for coming changes to the Gilmer County School System. This month was no different during their work session as the Board is moving further with security upgrades and coming to a close on bus routes and school preferences for families.

School Superintendent Dr. Shanna Downs shared that the school system is altering their plans for the Centegix Security Systems’ “Crisis Alert System” that is being integrated in each school except Ellijay Primary and Gilmer Middle. Therein lies the change as Downs said they are going to go ahead and put the security systems into these last two schools as they prepare to change Gilmer Middle School to the College and Career Academy.

As for Ellijay Primary, the Board still plans to build the new Clear Creek Elementary School and move the security system there when built. Downs said the modular nature of the system will make it easy to move. She also added that they wanted to get the systems in while they had the state grant to help with the costs.

While the contract did come under scrutiny at one point, the installation has continued and Centegix currently has the hardware in all the schools and is now working on the network and inclusion into the current schools’ systems like intercoms.

As they move forward with the building of the new school and changing the school pathway of students from Kindergarten to 12th Grade, the Board recently approved new districts in the county. Along with the districts came the option for parents to enter a “school zone preference,” option to attend a different school with the parents providing drop-off and pick-up. Downs announced in Monday’s meeting that the application for this program is coming to a close on April 30, 2019.

She stated in the meeting that many families have already applied for the preference saying, “So far, we have had a tremendous amount of participation in that. As of this morning, we have 175 entries, and some of those entries have two or more children.”

However, simply applying does not guarantee acceptance as Downs further stated that system administrators will not even look at the applications until they have all been collected and the application window ends. While she did say she thinks the system will be able to accommodate most of the applications, they won’t know trends or finalized numbers until they go through the applications.

It is the Board’s intention to assign certain buses to each school to both increase a driver’s familiarity and connections in that school as well as lowering bus travel times as they would not need to travel across town to each school and to other elementary school districts. This would still leave Clear Creek Middle School and Gilmer High School routes spread across the county. Wilkes noted the possible issues coming from the need to keep elementary age children seated for more than two hours on a bus that will be alleviated with these new bus routes.

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Gilmer Schools Kindergarten enrollment guide

Bobcat's Corner, Community

ELLIJAY, Ga. – Enrollment for Gilmer Schools Kindergarten classes is coming up very soon for parents. The Gilmer County School system hopes to remind families of these times and guidelines for those wishing to register and prepare for the coming year.

Gilmer County Schools Kindergarten Enrollment

Central Enrollment Hours for Kindergarten Students
April 8, 2019 – April 12, 2019
Monday – Friday
7:30 – 11:30
12:30 – 4:00

Please call 706-276-5000 for a registration appointment.

  • On the Gilmer County schools website – www.gilmerschools.com, you will select Parents, then New Students for the enrollment forms.
  • Download the “Central Registration” and “Records Request” forms at the bottom of the page.
  • Gather and sign the required documents.
  • Fill out the online enrollment application on the website.
  • Once the online form is complete you will need to call and make a registration appointment.
  • On the day of your appointment, please bring the required documentation with you to the Gilmer County Schools Administration and Technology Office (ATO).
  • Please arrive 15 minutes before your scheduled appointment.

If you do not have a computer to fill out the online application:

  • The forms (Central Registration and Records Request) are available at the Gilmer County Schools Administration and Technology Office (ATO).
  • You may pick up these forms and take them with you to complete.
  • Please call and make an appointment before returning with the completed forms.
  • On the date of your appointment, please bring these forms and the required documentation with you.
  • Please arrive 15 minutes early to complete the online form at the ATO.

Administration and Technology Office
134 Industrial Blvd
Ellijay, Ga 30540
706-276-5000

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Gilmer Schools redistricts county

Bobcat's Corner, News

ELLIJAY, Ga. – Progress on constructing the new Clear Creek Elementary School is moving forward as the School System has officially redistricted the county based upon the concept of hosting three elementary schools.

This is the first step in kicking off the major changes to come in Gilmer’s Educations system in the next few years as renovations, redistricting, and redistributing students to different schools are all a part of the steps forward.

Some of these changes to come include a new elementary school to be built in the Clear Creek area and the current Gilmer Middle School facility to be converted to a College and Career Academy as part of Gilmer High School.

According to the Gilmer County Board of Education, “Each of the three elementary schools will serve students in pre-K through 5th Grade and Clear Creek Middle will serve all students in grades 6-8. Administration for each of the schools will remain stable. This plan will allow students to experience less transitions during critical early learning years and will improve efficiency of bus routes for community schools.”

Plans for the changes have been in place for over a year, included in the 2018 Spring Board Retreat, revolving around the Five-Year Facilities Plan which also include renovations upcoming and currently underway for Ellijay Elementary School and Mountainview Elementary. With the construction of the Clear Creek Elementary School, the BOE will not be using Ellijay Primary School. The school has been prone to floods and damage over its 50-year life.

This Board has presented a map (seen above) to clearly outline school zones using Highway 515 and Highway 282 as zone boundaries.

School System Administration said, “Letters will be sent to parents based on registered primary address confirming assigned school zone by April 12.”

However, with some citizens already saying they want a certain school, the system is looking to accommodate families who wish for their children to attend a school outside of their assigned school zone. The district will provide parents the opportunity to apply for “School Zone Preference.”

School Zone Preference:
Bus transportation will be provided only for the assigned school zones as presented on the map; however, a parent or guardian, may submit a School Zone Preference request to have their child possibly placed in another elementary school within our school system as long as the school district has determined that there is available classroom space at the requested school after all assigned students have been enrolled.

If a parent elects to exercise this School Zone Preference, the parent assumes all responsibility for transporting the student to and from the selected school. School bus transportation will be provided only for the school zone determined by the school zone map.
An application for School Zone Preference will be posted on the Gilmer Schools Website from April 15th- April 30th for parents to apply for the school they prefer their child to attend. Parents will be notified by May 15th if their request was fulfilled.

Students on an Attendance Support Team (AST) Contract at the time of registration for School Zone Preference will not be eligible for transfer. If a student, has been selected for the School Zone Preference and is placed on an Attendance Contract during the school year, they may be transferred back to the school zone determined by residence address so they can take advantage of school system transportation.

With these changes only months away, Parents are encouraged to look for these letters and follow up with the Board Representatives or the School Administration offices for more details on applications.

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Ethics and Security questioned in Gilmer Administration

News

ELLIJAY, Ga. – Citizens are questioning the Gilmer County Board of Education this week after reports have surfaced of the involvement of and connections between the school systems Superintendent, Dr. Shanna Downs, and her husband’s, Jeff Downs, career in a company that the school is now engaging to install a security system in the schools.

Jeff Downs

Jeff Downs,  Senior Vice President of Sales

While allegations pointed that Shanna Downs financially benefited from this contract between the school and the company known as Centegix, where sources say Jeff Downs serves and Senior Vice President of Sales.

FYN looked deeper into the contract and Request for Proposals (RFP) process that was headed up by Gilmer Schools Director of Technology John Call. According to hid RFP listed, the criteria of the RFP included:

1. Bidder’s total proposed price
2. Product quality/appropriateness/compatibility/performance
3. Bidder’s qualifications/experience
4. Bidder’s ability to provide support/service
5. Bidder’s warranty/maintenance
6. Proposed product meeting the district’s present needs as well as future needs through
enhancements and upgrades.

Call headed the reviews and RFP process, according to Downs, who said, “When I realized that my husband would likely accept a position with Centegix in November,  I notified the board and I placed our technology director, John Call, in charge of the competitive bidding process for the security system.  I asked that I be left completely out of the process.”

Downs further stated that Call and Stuart Sheriff, Assistant Superintendent, contacted Harbin, Hartley and Hawkins Attorneys at Law on November 12 for legal advice. As they saw no problem after Downs recusal, Downs says she informed the Board of her husband’s potential future employment with Centegix.  She says, “Mr. Call assembled a committee of building level administrators to review and score the responses to the Request for Proposals (RFPs).   Details of that process can be found in our board minutes from December 13, 2018.  Until that process was complete, I stayed unaware of the selection of the product.”

Gilmer County Schools Superintendent Dr. Shanna Downs

Downs made one further note on her husband’s involvement saying, “My husband began work with Centegix on December 3rd and will not make any commission off of the purchase.”

The RFP continued under Call and received two proposals, one from Centegix and one from ETC in Ellijay. When questioned as to why only two proposals were received, Call noted that other companies did inquire about the RFP, but never submitted a proposal. Without an official submittal, there is no record of these inquiries and their company’s interests in the request.
The RFP advertisement did reach statewide as Call publicized the request in not only the school’s website, but on the state procurement website as well. According to the Georgia Procurement Registry, they directly emailed 231 contacts over 122 companies about the RFP while also being searchable to any vendors accessing the website.
Call further stated that the full product and network that Centegix offered isn’t easily found in other places. He indicated that Centegix, LLC, together with its parent, 34ED, LLC, and affiliates Kloud-12 and Dooley Education Solutions, has done something that many companies are just beginning to get into.
It isn’t so much any individual technology they have that others don’t, according to Call, but rather the way they “marry the technology together.”
Centegix’s proposal offered an alert button system alongside classroom camera systems that operates on a singular network incorporating a campus-wide CrisisAlert System, classroom cameras, and classroom educational video capabilities. It also provides exact location information through ID Badges that hold the alert button system with configurable presses to notify emergencies on two levels, campus-wide emergencies and local individualized incidents.
ETC’s proposal offered Camera system integration and wearable IneractWear control buttons to initiate camera recording and notifications to administrators for incidents or sever emergencies requiring 911 intervention.
According to Call’s recorded scoresheets filed with Gilmer Schools, the difference between the two proposals came down to only $10,698. However, with a full 1.742 points difference, the scoring was based on the six criteria of the RFP noted earlier.
FYN has also received the individual scorecards of each of the six people on the committee to judge the RFP responses, including Ashley CoatesTiffany Boyette,  Stephanie BurnetteNicole Pike John Call, and  James Jones.
With the final vote having been taken for the security proposals in December, Call presented these results to the Board who accepted Centegix’s proposal and are already well into the installation process in every school except Gilmer Middle School and a partial install in Ellijay Primary.
The school system has decided to move forward with installing the CrisisAlert system buttons as they attach easliy to the drop ceilings and operate on battery. With the ease of removal and moving the system, they intend to transfer this system to the Clear Creek Elementary School when constructed.

Centegix Proposal:

ETC Proposal:

ETC – Alert System – RFP – Additional InformationETC – Alert System – RFP – Additional Information

Author

Gilmer Schools earn 100 on Health Scores

Bobcat's Corner, News

ELLIJAY, Ga. – Walk into a restaurant and check the health scores, chances are, you won’t see a lot of 100’s. Sure, you will, hopefully, see a lot of high 90’s scores, but not that elusive 100.

This week, however, the Gilmer County School’s Nutrition Services not only managed to score a 100 in the latest health inspection, but they found that score in every school within the system.

Each of these inspections came within the last two-and-a-half months for Gilmer Schools as Ellijay Primary was inspected on January 11, Ellijay Elementary was inspected on January 17, Mountain View Elementary on February 11, Clear Creek Middle on February 18, Gilmer Middle on February 28, and, finally, Gilmer High inspected on March 8.
While this is not the first time the Gilmer Schools have ever made this accomplishment, it is no less a feat according to Gilmer County Schools Nutrition Director Linda Waters, who said, “I am extremely proud of all of our school nutrition staff for achieving perfect health inspection scores.  It is a difficult challenge, but they work hard daily to maintain the highest food safety standards.”
The staff she praised for their dedication includes 37 employees spread over all six schools. The school systems employ nutrition managers who determine cleaning schedules, ensure proper food and storage temperatures are recorded, and that employees follow all HACCP (Hazard Analysis and Critical Control Point) standards. Waters notes that these managers are all ServSafe certified.
ServSafe is a program run by the National Restaurant Association. According to their website:
As the premier provider of educational resources, materials, and programs to help attract and develop a strong industry workforce, ServSafe has been the restaurant industry’s leading association since 1919 and, together with the National Restaurant Association Education Foundation, our goal is to lead America’s restaurant industry into a new era of prosperity, prominence, & participation, enhancing the quality of life for all we serve.
Gilmer County Schools Superintendent Dr. Shanna Downs also praised the efforts of Waters and the nutrition staff saying, “We are so proud of the cleanliness and food quality of our schools cafeterias.”
It’s not all focused on the scores, however, as Waters has been reporting increases to student participation in breakfasts in the schools as well as a more positive response to the menu from students since the start of the 2018-19 school year.

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Gilmer County Schools closed Friday March 15

Bobcat's Corner, News

Ellijay, GA.- Gilmer County schools will be closed for students all day on Friday, March 15, for Professional Learning/Staff Development Day. Teachers and staff are still expected to report for work this day, however.

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BOE asks for citizens to vote on 2019-20 Calendars

Bobcat's Corner, News

ELLIJAY, Ga. – With a few changes in details sparked from a recent state committee wanting state control over calendars, the Gilmer BOE is moving forward with its annual community vote.

Citizens are encouraged to visit the Gilmer County Charter School System website in order to participate in a vote over six possible calendars created by the schools in our county.

As educators and administrators have spent the last few months considering and creating the calendars up for the vote, Superintendent Dr. Shanna Downs said they have actually identified which school created the calendar this year.

She said in February’s work session that she hopes this furthers peoples’ understanding that these options are not just thrown together, but planned and meticulously built by the schools for the school’s and student’s needs.

Downs is asking citizens to “Please review each of the calendars carefully, vote for the calendar of your choice, and remind others to vote as well.” The survey will be posted until March 8. After that, the results will be presented at the March 18 work session.

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Clear Creek Threat cleared

News

ELLIJAY, Ga. – Authorites at Gilmer Schools have cleared the threat at Clear Creek Middle School with the following information.

The lockdown is now clear. There was no threat found. In an effort to prevent this from happening, we have several procedures in place to monitor restroom use. We will continue to investigate the situation to find who is responsible. If found, students will receive school consequences and be charged for making terroristic threats. Please know safety is always the first priority at CCMS. We will continue to treat any and all threats seriously to protect our students. As parents, you are always invited to our monthly SGT meetings to provide us with feedback and suggestions. Our next meeting will be Feb. 28 at 7:25 AM. We need to work together as a school community to prevent these issues.

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