Gilmer sees early plans for CCES

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CCES Plans Pg 1

CCES Plans Pg 1

ELLIJAY, Ga. – Gilmer citizens are finally getting a first look at designs and plans for the newest addition to the Gilmer County Charter School System.

While the plans are available to the public for viewing, Gilmer County School Superintendent Dr. Shanna Downs made sure to note that the plans are still in their preliminary stage. These plans can and probably will change in the coming months as the Board, Administration, Breaux & Associations Architects, and Charles Black Construction Company alter and address issues during the project.

During their recent meeting, the Board of Education noted that the plans for the new school were a “compact design” based on visits and analysis of another school they visited in March. The compact design is helpful with the school’s position as the Board wants to take advantage of the higher ground at the location.

CCES Plans Pg 2

CCES Plans Pg 2

The green line in the plans indicates a hill that will be cut and “tabletopped.” This allows the school to sit on earth that the Breaux & Associates Architects representative said is already “compacted by nature,” instead of sitting of fill dirt or looser foundations that might cause differential settlements.

The compact design will only cover 86,000 square feet in the school building alone, with a 212 car parking lot and space for bus traffic, playgrounds, and extra space unused in the current plan.

The third page shows the interior layout of classrooms with the central “core” being facilities including the cafeteria, gym, media center, offices, and more. Additionally, the architects have already left space on the ends of the wings for further expansion.

CCES Plans Pg 3

CCES Plans Pg 3

Additional design points are yet to be finalized, but the architects pointed out considerations for stonework on the exterior and skylights in the central area of the four-classroom “pods.”

Current plans are to finish designs by the end of 2019 in order to bid and begin construction in early 2020. They also indicated that they hope to have construction done and the school in use by the 2021-22 school year.

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BOE meetings addresses issues before start of school

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ELLIJAY, Ga. – Approaching the coming school year, the Gilmer Board of Education is covering last minute changes to the coming year with their July Meeting.

Receiving some good news, Gilmer Schools Superintendent Dr. Shanna Downs informed the board that while the State originally told them they would not be receiving bond money for bus purchases, they will now be receiving enough for two more buses.

Instead of increasing the planned four buses to six now, Downs recommended the board continue with four bus purchases using two from the state bond money and two from the school systems ESPLOST.

Reducing the ESPLOST purchase from four to two, according to Downs, will allow the BOE to save more money to put towards their construction projects like Clear Creek Elementary School.

As of now, the BOE approved maintaining four bus purchases and they are currently leaning towards continuing to purchase gas buses instead of Diesel.

The board also had last minute changes to Personnel as some resignations and staffing coming even between the Work Session and Regular Meeting in July.

Dr. Downs said the last minute changes are not unusual during this time of the year, even coming in so close to that start of the new school year. The BOE approved Personnel unanimously.

Additionally, the board’s agreement with the Boys and Girls Club of Gilmer was renewed with Boardmember Jim Parmer clarifying that the agreement covered changes to the systems elementary school redistricting done earlier this year.

The School System, said Downs, had already thought about these needs and addressed them in the agreement. The unanimous approval will continue with the school providing transportation to the Boys and Girls Club.

Installation of the new Centigex Security systems is also moving forward with final challenges coming through incorporating the different intercom systems in the different schools. However, Downs told the board that the new badges are being distributed and are already set for codes to instantly alert proper authorities to the level of incidents.

Downs also assured the board that she fully expected the installations to be resolved before school starts.

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BOE Advertises 2019 Millage Rate

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Gilmer BOE 2019

ELLIJAY, Ga. – Despite a delay preventing them from announcing the millage rate at their work session earlier this week, the Gilmer County Board of Education announced and approved advertisement of the 2019 Millage Rate on July 25, 2019.

Looking at the tax digest representing a 3.33 percent increase in the net digest, Superintendent Dr. Shanna Downs recommended the Board stated to the Board, “After accounting for the reassessment of real property and the inflationary growth, the calculation of our 2019 Rollback Millage Rate is projected to be 14, 248 mills.”

Board Member Jim Parmer questioned how major the difference would be between the current and rollback rates. Downs answered him saying, “Not much.”

With the Superintendents recommendation, the motion to acceptance of the Rollback rate was unanimously approved for advertisement.

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Community Coaches policy revision draws attention from athletics leaders

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Gilmer BOE 2019

ELLIJAY, Ga. – Two coaches spoke during the Gilmer Board of Education’s (BOE) Public Comments this week on a policy change close to approval.

The item is in its second reading this month for the BOE and is set for the vote on Thursday, March 21, 2019. The contention on the policy comes with changes to Community Coaches. The policy, IDFC Community Coaches, is seeing changes in requirements, pay, and eligibility for those wishing to serve, as noticed by the strikes and bold print in the policy. Those who spoke had each had one issue in common, though. The pay limit on community coaches, “lay coaches” as they are also called.

First to speak, Softball Coach Kim Charles addressed the board saying that as a head coach, she had always wanted to make the major decisions for her team. She felt that the revision was restrictive to the teams who use lay coaches more. She advocated for these coaches calling them “great people” and “very involved in the community.” She went further saying she wanted to remain loyal to these lay coaches who have and will serve in sports programs to the benefit of the students involved.

Former Head Softball Coach, Kim Charles speaks to Board of Education about a policy revision on community coaching.

Former Head Softball Coach, Kim Charles speaks to Board of Education about a policy revision on community coaching.

Charles said she didn’t want this to be a cut to current coaches, turning into a force to drive off those who have volunteered loyally over the years. She said they are the ones who have tried so hard to build and improve the kids when the head coaches need help. These coaches, said Charles, have proven themselves in their areas. She also pointed out that several of the sports that have seen success over the years have had long years of the same lay coaches, providing the stability needed to foster that kind of success.

Second to speak, Track Coach Josh Snider echoed the feelings that restricting and limiting the community coaches of the county would only detriment the sports and those students involved. He noted that the track programs work with three lay coaches and go through certifications at their own costs to become certified for their positions. The revisions in this policy also require GHSA community coach training and a rules clinic and assessment to become certified to coach their desired sport.

Snider also commented that he wanted to add to the policy that community coaches might also have their past experience in the sport with Gilmer Schools under consideration when they apply. When this is considered, Snider noted you might have a coach who meets the requirements but didn’t “mesh well” with the coaching staff or students in that sport.

He further agreed with the sentiments spoken by Charles as he noted several sports who are seeing success and past lay coaches who have also been well received and went on to further and enhance their sports and areas.

District Athletic Director Rodney Walker speaks in favor of the policy revisions involving community coaches.

District Athletic Director Rodney Walker speaks in favor of the policy revisions involving community coaches.

The third speaker, District Athletic Director Rodney Walker, began his address quoting a statistic of Gilmer Schools utilizing 75 percent of its coaches as certified staff coaches and 25 percent of them as lay coaches. Walker urged the board to move forward with the revisions. Though he said he had no issue with lay coaches, he noted that having so many puts the county at risk. He said he was thankful that the county had many willing to serve and admitted that there has been success with community coaching. Walker pointed out that the intent isn’t to get rid of lay coaches, instead limiting them in favor of certified personnel.

Walker said, “There’s no way that a guy that goes to college, or a lady goes to college, and they train and they get paid to do this job. And then we’re bringing people off the streets, and they may be good people, they may be great people, great coaches. But they shouldn’t make the same thing as a certified personnel. That’s just not right.” Walker pushed for the limited pay saying that the county needs to hire the best qualified people to teach in the school and be a part of the programs.

Walker also noted accusations that the revisions was put in place to give the football coaches more money. He said they have one coach they hired. He also said they were fortunate enough last year to have hired three coaches that now coach a second sport. He noted that his biggest push was to get coaches who are also in the school teaching. Walker said that these coaches who teach and coach build better relationships saying, “If we can get these people in the building, that’s what I think helps. You can’t tell me it doesn’t help to be able to have them.”

Ultimately, Walker said he is trying to take care of the system, to protect it.

This issue is already in the second reading before the board, meaning that if citizens are wishing to speak at the meeting or weigh in on the subject they must sign up with the Superintendent before Thursday to be allowed to speak at the regular session. Additionally, citizens are encouraged to speak with board-members about how they want their district’s representative to vote.

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Gilmer Schools: Increasing Security

News

ELLIJAY, Ga. – Over the past two months, the Gilmer County Board of Education has listened to proposals from Kloud-12 on possible changes to their school system’s security.

Stretching back further than that, even when planning the renovations of Gilmer High School, security increases have grown more accustomed to their spot in the forefront of discussion. The renovations saw the High School go from an open glass lobby with multiple ways into the school, to a single point, secured entrance.

Not uncommon in today’s world where school shootings and threats are on the rise, this style of an entrance is already in Gilmer County at Clear Creek Middle School where visitors and parents are guided into the front office before gaining entrance to the school as a whole.

Now, the Board of Education is moving again on the security front. A tentative approval came this week for the board to move forward with proposals from Kloud-12 to implement two new features into the school system. In her phrasing of recommending the motion, Gilmer County Charter School Superintendent Dr. Shanna Downs and the board indicated a 2-phase implementation.

The first phase garnered the most support with changing the id badges of employees in the schools to incorporate an electronic button that they can use for instant communication. The button is flexibly programmed to the board’s desires for levels of alert and levels of notifications. For example a single press could immediately notify the school’s principal and key staff in case of a medical issue, fight, or some simple call for help, holding the button could signal could signal a real medical emergency notifying 911, and rapidly and repeatedly pressing the button would notify police and authorities for an active threat such as a shooter. This is just an example as  Brent Coleman with Dooley Education Solutions representing the Kloud-12 service said the Board could set up the program however they wanted.

The badges are not coded or restricted in any way, meaning that there is a possibility of accidental presses or “false alarms,” but Coleman said continuing changes to the system are combating that likelihood with the button recessed and set on an id badge instead of somewhere open. I was later noted that this could help if a teacher had a medical emergency and a student needed to push the button to call for help.

Coleman has shared with the board over these two months his pitch for the service noting that in several of the recent shootings across America, an expedited response would have helped with response time and saved lives. The badge button not only notifies administration, but a proper input would immediately set alarms off across the school initiating an instant lockdown. The process takes seconds instead of the common way of finding a way to notify the office and then spreading the message to initiate the lockdown.

The system also operates on a “mesh network” allowing the system to operate on its own network outside of the wi-fi system and also to allow the system to work around outages. This means if one receiver should fail, others would be ready and able to pick up the signal and operate normally without interruption.

This system for crisis management is designed to work alongside another system that the board saw hesitation on from staff members. Video integration is the Phase 2 of the motion. Separating the item, Downs said they were awaiting clarification for the board’s Tech Department on technical specifications, data storage, recurring licensing, support fees, and other areas.

If clarification indicates what the board wants out of the project, it could increase video footage of the schools. Each school already has cameras watching the hallways and common areas, but this change would see cameras moving into the classrooms as well. With pushback from teachers over being “watched” during the day, Coleman indicated that they could set the cameras to where only administration and select staff could access the feeds and could even give the teachers control over whether the cameras are recording or not.

Meant to work on three levels, the cameras were presented to be used for instruction, safety, and protection. Over the discussions, it was presented that these cameras can be set to record only certain “quadrants of the feed to leave students out if a teacher wanted to make his or her lessons available for replay. This could also be used for snow days or other situations to make the feeds available to students at home. This instructional use could be set for availability by administration or by the teachers.

On the safety and security aspect, the live feeds of the cameras are instantly turned on and set to record if the id badge button is pushed. Coleman noted this feed could be sent live to authorities in threat situations to give a look inside of the school and to aid in locating threats as the id badge system has a built-in location system. In other situations, the button press for a fight could instantly set the live feed to the School Resource Officer and principle for an immediate response without involving police or emergency responders. Aiding in discipline and averting disciplinary situations was a major point of the cameras safety aspect.

Finally, the protection of teachers was presented by Coleman as a tool to aid in allegations against teachers as they could set their cameras to record their class time and student interactions. Providing video documentation to combat false allegations would allow many situations, according to Coleman to be prevented before they escalate.

Throughout discussions, Gilmer High School Principal Carla Foley noted she had several teachers questioning why the need for additional cameras as they haven’t had a high amount of discipline issues.

With the board moving forward on these proposals, they are looking at $132,347 for Phase 1 to begin as soon as the board receives its bidding or sole source documentation implementing the id badge system, and $451,224 for the camera system contingent upon satisfactory answers to the outstanding technical questions as well as the bidding or sole source documentation.

With teachers potentially seeing these upgrades as early as Jan 2, they will only see them in Ellijay Elementary School, Mountain View Elementary, Clear Creek Middle School, and Gilmer High School. Downs stated the would not be putting the systems into Ellijay Primary School as they are planning to replace it in the near future, nor in Gilmer Middle School until they are certain of which classrooms will be utilized by the High School in the coming years.

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BOE final decisions on Buses and Millage

News

ELLIJAY, Ga. – The Gilmer County Board of Education formally accepted their 2018 Millage Rate this week with unanimous approval from the present board members.

The final vote came 4-0, Nick Weaver was absent, on Thursday, August 23, setting the rate at 14.458 mills for the year.

After discussing the rate on Monday’s Work Session and over the last month since their July Meeting, where Gilmer County Charter School Superintendent Dr. Shanna Downs informed the board that their calculated rollback rate was 14.458 mills, decreasing from 2017’s 16.12 mill., the final decision lowered the rate by 1.662 over last year.

Downs mentioned in the board’s regular session that no citizens have commented on the Rollback Rate this year or the boards advertisement of it over the last month.

Continuing along the financial discussions, a bid for two extra buses was approved. Coming from extra funding the state found and spread among school systems, this unexpected item set the board with an opportunity to try a different engine. Originally, Director of Operations Bob Sosebee’s Bid Analysis offered the board the bids for both a diesel engine bus and a gasoline bus.

Sosebee said in the meeting that he wanted to offer the board the option of trying gasoline buses instead of diesel with this extra funding as a trend is beginning to see other school systems do similar. Mentioning emissions and testing stresses on the increase, causing a major increase in time spent on repairs, as one point pushing to change, he presented three company’s bids including both engines. the bids include warranty’s on both engines.

The system currently runs its entire bus fleet on diesel engines. When asked for his recommendation, Sosebee suggested the board try the gas buses to be able to compare the two types. Ultimately, approval came from the board as they said they would be willing to use these, as the extra funding came in from the state, as a test pair.

While continuing to replace and grow the bus fleet, Downs noted the Board is still struggling to find bus drivers. Upon a request, Downs is moving forward of increasing the sign on bonus for new drivers from $500 to $1000. As the board discussed the rise and answers to problem, one suggestion arose that the board may look at possibly considering changing the salary as well. Though no real action came except to notify the board of increasing the sign on bonus, indications lean that we could learn more at next month’s meeting.

 

 

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BOE to call for an ESPLOST election

Election, News

ELLIJAY, Ga. – The Gilmer County Board of Education has debated their plans for the future of Gilmer’s ESPLOST. Debating about the final item in plans for construction as well as bonding projects for the coming cycle.

While no official motion could be heard for the item as it was only the Board’s work session, the did take time to debate the issue with one member having to conference call in to join the discussion. Three major points of the plans to continue the county’s ESPLOST into another cycle were agreed to during the meeting.

With the results from the survey put forth by Gilmer County Charter School Superintendent Dr. Shanna Downs, the clear winner within the community became a Performing Arts Center.

Collecting more votes than the other two options combined, the Performing/Fine Arts Center (on GHS Campus) reached 1,069 votes. The multi-use Sports Facility collected 684 votes and the Indoor Swimming Pool collected 282 votes.

Downs presented this information to the Board on Monday, July 17, along with the three options for a final decision by the Board as a whole on which item to add to the ESPLOST referendum.

As the members considered the option, most agreed that they wanted to follow the survey.  Board member Jim Parmer said, “People have had a choice in making a decision and voting. I think we need to be open and transparent if that’s what they want.”

The only member who didn’t agree on the Performing Arts Center was Nick Weaver who said, “There was a lot of money spent the wrong ways before I got here, on the football stadium and everything else, and I think there’s a sports program out there that deserves and earned things and they’ve not gotten anything.”

An informal poll of the board went for the Arts Center with on Weaver as a dissenting vote. However, the final motion and decision will be made on Thursday, July 19, at 6 p.m. during their Regular Session meeting. The final vote will come on a final resolution drafted by the board’s attorney to include this as well as bonding and collection caps.

Those other items were also discussed during the work session as the board will be looking to bond the project for a new Elementary School on the board’s Clear Creek property. The board indicated this project would be bonded while all of the other projects will be done as collections reach the necessary point for them. A maximum bonding of $15 million was placed, but Downs noted they could lower this later if the entire amount was not needed.

The collection cap is an indication of the maximum amount collected by the ESPLOST during its cycle. Downs noted for the board that if they do not meet the maximum collection, there is no penalty, but if they do meet the maximum collection before the end of the cycle, they will be forced to stop collections early. Originally planning on a maximum of $25 million, the board discussion looked at the county’s growth and decided to stretch the maximum collection to $28 million to cover the potential for high growth in the county over the ESPLOST cycle.

As the board put these notes to its lawyer, Attorney Herman Clark, they will be officially looking at their official “Call for Election” on Thursday night to meet an early August deadline to be put on the November ballot for citizens.

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Board of Education begins 2018 by looking to next school year

News

ELLIJAY, Ga. – The Gilmer County Board of Education (BOE) began 2018 already considering changes coming for the 2018-19 school year.

The board is moving ahead with Administrative Renewals for the coming school year as they are already facing nine retirements and two resignations approved in January alone. Gilmer County Charter School System Superintendent Dr. Shanna Wilkes stated the board wanted to approve the administrative renewals now so they could move forward with their own recommendations for teachers to fill the empty spots.

The approved staff recommendations for January show those changes for January, but more are sure to come as the teacher hiring season begins with schools everywhere looking to fill positions for next year.

Even board personnel adjusted positions as new officers were elected. The position of BOE chairman came with a nomination for Michael Bramlett and appointed by acclamation. Vice chairman, however, saw more action with two nominations, one for Jim Parmer and one for Ronald Watkins.

The vote for Parmer came down to two for and three against (2-3). Nick Weaver, Tom Ocobock, and Ronald Watkins were the dissenting votes.

Watkins saw three for, none against, and two abstentions (3-0-2). Parmer and Watkins abstained on their votes.

In addition to the administrative and personnel approvals, the board set their meetings dates officially for 2018 as well as January 2019. The meetings will continue being held at 6 p.m. on these meeting dates:

Feb. 12 and 15
March 19 and 22
April 23 and 26
May 21 and 24
June 18 and 21
July 16 and 19
Aug. 20 and 23
Sept. 17 and 20
Oct. 15 and 18
Nov. 12 and 15
Dec. 10 and 13
Jan. 14 and 17, 2019

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