ELLIJAY, Ga. – As they have continued awaiting budget information from the state who is still recovering from delays due to he Coronavirus spread, the Gilmer Board of Education is moving forward with their tentative budget now as they are receiving those numbers.
According to Superintendent Dr. Shanna Downs, state decreases are further hindering the budget with shortfalls on support funds. However, utilizing the CARES Act grant, the school is looking to fill in some of the gaps in technology, supplies, and other needs that are still seeing gaps. The school system reduced all of its budgets by 10% and then looked for staff positions that saw people leaving and decided not to refill those positions.
Despite the cuts, the board is still looking at a budget with expenditures over revenues, a not uncommon sight in the school system’s planning in recent years. According to the advertised budget, that gap will reach an estimated $2,573, 032 between the revenues under the expenditures. Covered by the boards fund balance, the issue has seen progress between the beginning of the year “budgets” vs end of year “actuals” previously. The board just approved their financial summary for July 1, 2019, to June 30, 2020. In that fiscal year, the board budgeted a $3 million gap, but the end of year “actuals” presented said the board actually met their expenditures which were held far lower than budgeted. They ended with a revenue over expenditures of $207,873.
However, looking at last year, the school saw $26,339,574 funded from state sources, which fell short of the expected, budgeted, $28,566,082 funding. This year’s tentative budget is already seeing a decrease to $25,784,011 expected.
The schools total expenditures for FY 2021 is $41,575,332. The total revenue for FY 2021 is $39,002,300.
If nothing changes except costs continuing to increase, Finance Director Trina Penland noted in a 5 year forecast for the board that the school’s fund balance could dip down to $2.3 million. However, Penland pointed out that the notation is a rough estimate assuming nothing changes and the school system does not make attempts to mitigate this like they did in last year’s budget.
Instead, she urged the board that these forecasts are meant to give an idea of the future so that the board does not only focus on the current year at the expense of the future.
The board is expecting to meet in a special called meeting to hear public input on the budget in August before they meet on August 20 to discuss final adoption of the budget.
Alongside the budget, this day will also see final approval of the Board of Education’s Millage Rate.