Bids approved at November BOC

News

ELLIJAY, Ga. – The final months of the year are seeing the Board of Commissioners approving items to begin the new year without seeing delays, from budgets and bids approved to TSPLOST talks, the board is already gearing up for changes and issues to be addressed.

Some of those details came through the county’s November meeting as it approved bids for materials and appointed board members.

Bid requests for the county’s material needs came sparsely as many only received one bid, and one material bid was tabled. Bids were received for stone, propane, emulsion, concrete, and

The BOC voted to approve Vulcan Materials Company for stone, Appalachian Propane for propane fuel, Hudson Materials Company for emulsion, and C.W. Matthews Contracting Co. for Asphalt.

With concrete, however, some confusion came when trying to compare the two bids received, West Block Co Inc. and Wayne Davis Concrete Company. As the board members struggled to compare the two, Attorney David Clark suggested they could hold onto the bids until December’s meeting to utilize the time to better understand the two. In past years, the county had relied on explanations from Public Works Director Jim Smith, who was not available during this month’s meetings.

The second bid item accepted approved Jacob Anderson Company LLC for the demolition of two poultry houses at the Airport.

Also during the meeting, the commissioners voted to appoint Eric Irish to the EMS Region 1 Council and Maria Mullins to the Airport Advisory Board.

 

 

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County requesting bids to demolish the old pool site

News
Gilmer County BOC

ELLIJAY, Ga. – The county is moving forward with and advertisement for bids to demolish the old pool after approval this month in their work session.

Despite some slight confusion in having the entire board on the same page about using the location as the site for the coming pool, County Attorney David Clark urged the county to move forward with demolition plans for the site due to hazards and liability issues that could arise with the site.

Chairman Paris said his original understanding was that the board was very much in favor of the location.

And although Post 2 Commissioner Karleen Ferguson wanted more discussion on officially declaring the site as the definitive location of the new pool, she did agree that they should go ahead with the demolition proceedings and the vote came unanimously in favor of advertising for bids.

In fact, Ferguson even said she did not have a problem with the location as the new pool site “unless there is something crazy that we find under the pool…” Ferguson’s concerns tended toward unexpected costs that could come through issues they had not found yet or may find as they demolish the old pool.

As she said she didn’t have a problem with the site, she later added that she didn’t realize that they had agreed on the location “no matter what.”

Paris did point out that a lot of time has been spent on site locations and inspections and that the county has yet to even advertise for bids on the project. Continuing along the process, the target of a pool constructed in May is fast approaching. In fact, the Memorial Day target has been spoken of less and less in recent meetings.

However, recalling the original meetings and planning session for the project, Paris did note several times that the Memorial Day opening was not a deadline, but rather a target date that he wanted to shoot for.

Still, progress is continuing on the project with this advertisement, and should the county move forward and accept a bid, it will be one step closer on a long journey that has become the pool project.

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Pool Debate jumps into the deep end

News

ELLIJAY, Ga. – The story is continuing with Gilmer County’s pool as the debate received another change in the July Board of Commissioners meetings.

Questions arose to revisit the idea of a deeper area in the pool with a diving board for citizens and children use to jump into the pool. This idea was originally not at all a part of the plans for the pool as liability and insurance issues made each member of the board question the addition.

As such, until now, plans have never included the area, instead having an offset area with two slides set up for play. The offset area was, and still is, connected to the “competition pool,” the first pool to be put in during the construction project that is now almost certain to span years to ultimately achieve a full recreation center.

Concern was also raised about continued debates on designs and inclusions for the project. Commission Chairman Charlie Paris noted how late in the year we are without the county having even put out requests for bids. Paris is continuing to try to hold to his plans to meet a Memorial Day 2020 deadline or sometime soon after to open the basic pool for the public. Tempering the plans with cost concerns, Post Commissioner Dallas Miller continued the debate questioning exactly how much extra the addition would cost the county in building a diving well in addition to the slide area and the pool.

Plans have only inflated since the pools’ original design was released early last week. Citizens are continuing to debate, question, change, and increase plans for the pool despite many of them being against beginning construction of the pool this year.

Paris commented on the changes that citizens are requesting as he said in an earlier meeting he didn’t want to wind up spending millions of dollars on a pool “that doesn’t meet our needs.” Miller also said he would rather spend $4 million on the pool that people want even if it adds years to the completion time.

County Attorney David Clark offered an answer to the debate as the county is still early in the design phase. Clark suggested the county request bids for both options including and excluding the diving well.

The county is also holding fast to the $1.2 million budget for the pool for now as they march towards Memorial Day. Debate is starting to grow if the county will stay within the $1.2 million. Constantly being asked over and over again, Paris has simply repeated his statement saying that he wants to get everything he can for the pool for $1.2 million. He has taken several opportunities at several meetings and interviews to list the county’s priority of getting the main pool in with all the extra they can, but coming back in subsequent years for the other additions like a cover, a kids pool, a splash pad, and other items.

With designs set and citizens already speaking out on their plans, the county is already hearing and changing ideas. It seems the presentation of the design proposal has already doubled as the town hall meeting promised to citizens to consider design changes. Despite that, the county’s monthly meetings are also seeing comments and changes right up to the last minute before bids are received.

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Ethics and Security questioned in Gilmer Administration

News

ELLIJAY, Ga. – Citizens are questioning the Gilmer County Board of Education this week after reports have surfaced of the involvement of and connections between the school systems Superintendent, Dr. Shanna Downs, and her husband’s, Jeff Downs, career in a company that the school is now engaging to install a security system in the schools.

Jeff Downs

Jeff Downs,  Senior Vice President of Sales

While allegations pointed that Shanna Downs financially benefited from this contract between the school and the company known as Centegix, where sources say Jeff Downs serves and Senior Vice President of Sales.

FYN looked deeper into the contract and Request for Proposals (RFP) process that was headed up by Gilmer Schools Director of Technology John Call. According to hid RFP listed, the criteria of the RFP included:

1. Bidder’s total proposed price
2. Product quality/appropriateness/compatibility/performance
3. Bidder’s qualifications/experience
4. Bidder’s ability to provide support/service
5. Bidder’s warranty/maintenance
6. Proposed product meeting the district’s present needs as well as future needs through
enhancements and upgrades.

Call headed the reviews and RFP process, according to Downs, who said, “When I realized that my husband would likely accept a position with Centegix in November,  I notified the board and I placed our technology director, John Call, in charge of the competitive bidding process for the security system.  I asked that I be left completely out of the process.”

Downs further stated that Call and Stuart Sheriff, Assistant Superintendent, contacted Harbin, Hartley and Hawkins Attorneys at Law on November 12 for legal advice. As they saw no problem after Downs recusal, Downs says she informed the Board of her husband’s potential future employment with Centegix.  She says, “Mr. Call assembled a committee of building level administrators to review and score the responses to the Request for Proposals (RFPs).   Details of that process can be found in our board minutes from December 13, 2018.  Until that process was complete, I stayed unaware of the selection of the product.”

Gilmer County Schools Superintendent Dr. Shanna Downs

Downs made one further note on her husband’s involvement saying, “My husband began work with Centegix on December 3rd and will not make any commission off of the purchase.”

The RFP continued under Call and received two proposals, one from Centegix and one from ETC in Ellijay. When questioned as to why only two proposals were received, Call noted that other companies did inquire about the RFP, but never submitted a proposal. Without an official submittal, there is no record of these inquiries and their company’s interests in the request.
The RFP advertisement did reach statewide as Call publicized the request in not only the school’s website, but on the state procurement website as well. According to the Georgia Procurement Registry, they directly emailed 231 contacts over 122 companies about the RFP while also being searchable to any vendors accessing the website.
Call further stated that the full product and network that Centegix offered isn’t easily found in other places. He indicated that Centegix, LLC, together with its parent, 34ED, LLC, and affiliates Kloud-12 and Dooley Education Solutions, has done something that many companies are just beginning to get into.
It isn’t so much any individual technology they have that others don’t, according to Call, but rather the way they “marry the technology together.”
Centegix’s proposal offered an alert button system alongside classroom camera systems that operates on a singular network incorporating a campus-wide CrisisAlert System, classroom cameras, and classroom educational video capabilities. It also provides exact location information through ID Badges that hold the alert button system with configurable presses to notify emergencies on two levels, campus-wide emergencies and local individualized incidents.
ETC’s proposal offered Camera system integration and wearable IneractWear control buttons to initiate camera recording and notifications to administrators for incidents or sever emergencies requiring 911 intervention.
According to Call’s recorded scoresheets filed with Gilmer Schools, the difference between the two proposals came down to only $10,698. However, with a full 1.742 points difference, the scoring was based on the six criteria of the RFP noted earlier.
FYN has also received the individual scorecards of each of the six people on the committee to judge the RFP responses, including Ashley CoatesTiffany Boyette,  Stephanie BurnetteNicole Pike John Call, and  James Jones.
With the final vote having been taken for the security proposals in December, Call presented these results to the Board who accepted Centegix’s proposal and are already well into the installation process in every school except Gilmer Middle School and a partial install in Ellijay Primary.
The school system has decided to move forward with installing the CrisisAlert system buttons as they attach easliy to the drop ceilings and operate on battery. With the ease of removal and moving the system, they intend to transfer this system to the Clear Creek Elementary School when constructed.

Centegix Proposal:

ETC Proposal:

ETC – Alert System – RFP – Additional InformationETC – Alert System – RFP – Additional Information

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BOE final decisions on Buses and Millage

News

ELLIJAY, Ga. – The Gilmer County Board of Education formally accepted their 2018 Millage Rate this week with unanimous approval from the present board members.

The final vote came 4-0, Nick Weaver was absent, on Thursday, August 23, setting the rate at 14.458 mills for the year.

After discussing the rate on Monday’s Work Session and over the last month since their July Meeting, where Gilmer County Charter School Superintendent Dr. Shanna Downs informed the board that their calculated rollback rate was 14.458 mills, decreasing from 2017’s 16.12 mill., the final decision lowered the rate by 1.662 over last year.

Downs mentioned in the board’s regular session that no citizens have commented on the Rollback Rate this year or the boards advertisement of it over the last month.

Continuing along the financial discussions, a bid for two extra buses was approved. Coming from extra funding the state found and spread among school systems, this unexpected item set the board with an opportunity to try a different engine. Originally, Director of Operations Bob Sosebee’s Bid Analysis offered the board the bids for both a diesel engine bus and a gasoline bus.

Sosebee said in the meeting that he wanted to offer the board the option of trying gasoline buses instead of diesel with this extra funding as a trend is beginning to see other school systems do similar. Mentioning emissions and testing stresses on the increase, causing a major increase in time spent on repairs, as one point pushing to change, he presented three company’s bids including both engines. the bids include warranty’s on both engines.

The system currently runs its entire bus fleet on diesel engines. When asked for his recommendation, Sosebee suggested the board try the gas buses to be able to compare the two types. Ultimately, approval came from the board as they said they would be willing to use these, as the extra funding came in from the state, as a test pair.

While continuing to replace and grow the bus fleet, Downs noted the Board is still struggling to find bus drivers. Upon a request, Downs is moving forward of increasing the sign on bonus for new drivers from $500 to $1000. As the board discussed the rise and answers to problem, one suggestion arose that the board may look at possibly considering changing the salary as well. Though no real action came except to notify the board of increasing the sign on bonus, indications lean that we could learn more at next month’s meeting.

 

 

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Finance decisions dominate BOE’s July Meeting

News

ELLIJAY, GA. – Casting the final vote for the coming ESPLOST, alongside votes on bids and lunch prices, set the theme for the Board of Education’s last regular meeting before school starts back.

As previously reported in last week’s BOE to call for an ESPLOST Election, the survey results were provided to board member along with the choices for the final item on the list of projects. While Gilmer County Charter Schools Superintendent Dr. Shanna Downs reiterated that the priorities of the new ESPLOST will remain with the continuing technology, security, safety, and bus purchases, this sets two major projects into Gilmer County’s Educational future.

Those projects take up two of the five items as set on the official ballot question which reads as:

(a) upgrading the technology used to support teaching and learning at all facilities, including the purchase and
installation of computers, laptops, tablets, mobile devices, servers, wiring, wireless antennas, and other technology upgrades with necessary hardware, software, and programs; (b) the acquisition, construction, equipping, and installation of safety and security equipment to improve security in all facilities located within the School District (c) the purchase of new school buses; (d) the acquisition, construction, and equipping of a new elementaryschool to replace the current Ellijay Primary School; and (e) the acquisition, construction, and equipping of a new performing/fine arts center, all in accordance with the facilities plans of the School District…

The official resolution was approved in a 4-1 vote with board member Nick Weaver as the dissenting vote. With earlier disagreements on which final project was to be implemented and the polled decision leaning towards the Performing Arts Center, this vote count was not entirely unexpected as the board’s poll on the project inclusion was a mirror outcome.

Moving forward with the ESPLOST at this point will see the Board of Education formally submitting their Notice of Sales and Use Tax For Educational Purposes Election to Gilmer County Probate Judge Scott Chastain, as Election Superintendent, to have the referendum voted on by the public in the November 2018 elections. Citizens will take this opportunity to voice their opinions on the ESPLOST and decide on the continuing the already in place ESPLOST for another cycle with its new projects.

Financially, the board is estimating $28 million in collections but is aiming high so as not to have an interruption in collections during the cycle.

 

 

 

 

 

 

 

 

Finance discussions continued through the meeting during the board’s nutrition and financial reports. The board voted unanimously to support a recommendation by Director of Nutrition Services Linda Waters to increase staff lunch prices from $3.50 to $3.75 and visitor lunches from $4.00 to $4.25. The quarter increases on each of these follow federal regulations which Waters’ recent changes to menus. She stated in the work session, “By Federal Regulations, we have to charge what it costs us to produce a meal.”

Additionally, the July meeting saw the board vote to approve fuel bids for the year. They awarded Petroleum Traders Corp the bid for diesel and gasoline at $0.0315 over costs of diesel and $0.0196 over costs of gasoline. They also awarded Thomas Oil for Propane at $0.95 per gallon.

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Rezoning and Repaving Take Focus in November for BOC

News, Police & Government

ELLIJAY, GA – Rezonings and LMIG took a large portion of the Board of Commissioners November Meetings as opposition and details came in abundance for both.

A request to rezone for Lalit Devgan, Tax Map 3150 Parcel 007a, wanted to add a conditional use to the R-1 Residential Zoning. The conditional use would allow for a bed and breakfast home. Though Devgan and the Realtor spoke on behalf of the Bed and Breakfast, numerous others spoke against it. Bill Craig spoke at the meeting about a petition with over 20 names set against the rezone.

Craig also noted the county definition of a bed and breakfast home states the owner must live in the building while maintaining short overnight stays for no more than four guests. Craig and others noted that Devgan openly admitted he would not continually occupy the house as his family lives in Atlanta.

While the idea of “owner occupied” could be overcome by giving a share of the business to a manager. Still more citizens spoke about the business and their opposition to it. Aiden Stuart spoke on the concept of wanting to maintain his area outside of the city to be non-commercial. Saying he moved to Gilmer for the mountain home, he opposed the rezoning as it would be changing the concept of his neighborhood.

As the Commissioners debated the rezoning request, Chairman Charlie Paris stated he would vote to protect what the citizens believe to keep the rural parts of the county in a rural setting. Opposing the rezoning, Paris stated that citizens who move to the county and “do their homework,” to see that the entire surrounding area is marked R1 for a residential zone, want to avoid something commercial coming in later, “I think we have an obligation to protect that for them.”

Post Commissioner Dallas Miller noted he believed the ordinance should be changed to avoid the commercialization of residential zones, but as the ordinance currently stands, he could not vote against it as it is allowed by the ordinance. The application being “pretty cut and dry,” he would have to allow it as a Commissioner. While he noted he really did not want to vote either way, he was not allowed to abstain, therefore voting in favor of the rezoning.

Post Commissioner Travis Crouch also noted the land use ordinance, stating a bed and breakfast home was in the ordinance as an allowed conditional use. He stated he felt conflicted over the issue, but weighing in the ordinance and the recommendation of the Planning and Zoning Board as a unanimous decision to approve, Crouch voted in favor of the rezoning.

With the vote, Chairman Paris actually first moved to deny the request, but had no second. Therefore, his motion died. Crouch then motioned to approve with a second from Miller. The final vote came 2-1 with Paris being the dissenting vote.

Another major issue discussed over the month’s meetings came through next year’s LMIG. The County received estimates for the LMIG funds, along with the currently awarded bids for materials next year. Public Works Director Jim Smith originally gave a list of roads he recommended to pave next year. However, seeing the bids in the work session, Smith recalculated and returned to the Regular Session to estimate the county will be able to re-pave 7.63 miles of road in the unincorporated areas. Especially citing stone increasing by a dollar per ton, Asphault increasing on the 12.5 milmeter super pave by $3.76 per ton, and Emulsion expected to increase even after rebidding, Smith recommended the following roads for LMIG next year: Tower Road, Johnson Mill Road, Blackberry Mountain Road, Pisgah Road, and Cherokee Drive in addition to the second half of the Mountaintown Road as Phase 2 from this years paving.

The 2018 LMIG will also return to County Personnel laying and paving the roads as opposed to bidding the projects this year to free up resources and people to continue working on the Cherry Log Fire Station.

The Board also approved an offer for Duplicating Processes for a new copier contract as seen below. The Commissioners noted that several private entities in the county use this company as well as certain offices in the county who already use them.

Additionally in the meeting, the Commissioners appointed Max Holstein to the Whitepath Golf Course Advisory Board. Though the Commissioners originally had another candidate, Chairman Paris noted he would like to not fill the Board with locals around the Golf Course, but instead maintain a variety of people from across the county.

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County Materials Bids Approved for 2017

News, Police & Government

ELLIJAY, Ga. – The Gilmer County Board of Commissioners approved Materials Bids for the coming 2018 year. After accepting bids for the five areas, only one has been rejected.

Emulsion was the one rejected bid. Hudson Materials delivered a bid to the county for emulsion over $1.50 for all three of their materials. Deemed higher than expected, the commissioners voted to reject this bid. Chairman Paris assured those present there would be enough time to rebid this before the new year.

C.W. Matthews Contracting Company out of Marietta, Georgia, was awarded the county’s asphalt bid for materials ranging between $55 to $62 for 2018. Increases in these prices are also affecting paving projects and the Local Maintenance and Improvement Grant (LMIG) for 2018 as Public Works Director Jim Smith estimated the county will be able to pave 7.63 miles with LMIG next year.

West Block Company was awarded its bid for concrete, beating Wayne Davis Concrete Company. Though discussion arose on certain aspects of the bid such as a “truck time charge after one hour,” the commissioners ultimately awarded the bid after continued investigation still resulted with West Block being the lower bid.

 

 

 

 

 

 

 

 

Another contested bid came with propane. Though Heritage Propane delivered a fixed price bid of $1.49 per gallon, they were largely outbid by Appalachian Propane at $1.08 per gallon.

The final bid, stone, was another uncontested bid, same as it was last year, by Vulcan Materials Company. With prices ranging between $15 and $30 depending on the grade and type of stone, Director Smith also reports this is another bid continuing to increase costs for the county in the coming year.

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